Your Device Protection Checklist for Winter Break: Your cheat sheet for safeguarding school tech during the holidays

As the winter holidays approach, students and staff look forward to the upcoming break. School IT administrators face the additional task of safeguarding their school’s ed tech investment before signing off for some well-deserved downtime. Here are a few steps schools can consider taking to protect their devices over the winter break.

For devices going home– be kind and remind

If students are allowed to take their school-provided devices home over the winter break, it’s an ideal time to reiterate the school’s expectations around device use for both students and their families. For instance, one expectation might be that students should put their Chromebook in a protective case whenever it’s not being used to protect it from getting damaged, for instance, in a hastily dropped backpack.

Consider including your school’s Acceptable Use Policy when emailing students and caregivers ahead of the winter break. Remind families that content filters employed by the school aren’t likely to work while the devices are home. If devices are only to be used for schoolwork, reiterate that students shouldn’t use their devices for gaming or streaming purposes.

Temper your temperatures

If you live in a climate that experiences extreme temperatures, it’s also worth reminding students and families that their devices should be kept inside a climate controlled environment. Devices shouldn’t be left in a parent’s car (even if it’s parked in a garage), as extreme temperatures can damage electronics.

Get charged up

As staff and students get ready to return to school in the new year, they might need a reminder to charge up their devices.

For devices staying at school

For devices that will stay at school over the break, winter break offers an opportunity to check on your school’s device inventory, install software updates and security patches, and send damaged devices out for repair.

Back It Up

Students and staff whose devices will stay at the school should be sure to backup important documents before leaving for the break.

Storing and Charging

After devices have been backed up and updates have been applied, they should be stored securely according to your school’s procedures. If your school’s policy is to unplug devices before an extended break, make sure you have a plan to charge the devices before school starts up again.

Take stock of your school’s device coverage

Whether or not you’re collecting and updating devices over the break, it can also be a good time to check in on your school’s device coverage. Is it adequately covering your school’s repair and replacement needs? If not, it might be worth setting up a JonesCare Needs Assessment. By looking at your district’s needs, budget and device lifecycle, we’ll work with you to design a protection plan that’s just right for your school’s unique needs, and ensures that when devices do need to be repaired or replaced, there’s minimal disruption to learning.

Now that you’ve taken care of your school’s technology, we hope you can take time over the winter break to rest and recharge before returning in January. 

Best Educational Apps for the 2024-2025 School Year: Must-have apps for the back to school season

Educational apps can help teachers hone and optimize their skills, streamline administrative tasks, and engage and communicate with students and families. As we head into a new school year, here’s a roundup of educational apps we love, from classic favorites to emerging stars.  

Microsoft Teams 

A diverse communication app that focuses on collaboration, Microsoft Teams is free for K-12 educators and students. The Microsoft Teams app includes Reflect, a social and emotional learning tool. Newer additions to Microsoft Teams include AI features that assist educators in generating module content. 

Google Classroom 

Chances are, you’re already a Google Classroom pro. If not, what are you waiting for? Google Classroom boosts an array of features that help personalize learning, streamline administrative tasks, encourage academic integrity and  gather analytical data that helps you improve learning.  

Class Dojo 

A teacher favorite, Class Dojo enables easy communication between teachers, students and families. Educators can keep families in the loop by adding photo or video updates, and the calendar feature helps students build awareness of planning and due dates. Class Dojo also offers social-emotional learning opportunities, incentivized through a point system to support student growth. 

Pear Deck 

Pear Deck is technically an add-on that integrates with Microsoft PowerPoint and Google Slides and Classroom apps. Pear Deck allows teachers to design engaging, interactive presentations. With Pear Deck, educators receive instant feedback on how well their students understand a lesson, and offer them responses in real-time. The company also offers additional add-ons, including Pear Assessment (formerly known as Edulastic), which helps teachers deliver and monitor student assessments.  

Mindsets 

Most teachers have heard the timeless question, "Why do I need to learn this?" countless times. Microsoft for Education’s Mindsets delivers an answer– in the form of a Challenge. Designed for middle and high school students, offers Challenges that walk students through a relatable real-world scenario in which they use math or science skills to solve it. 

ParentSquare 

The popular Remind app, which enables teachers to send and receive messages, reminders and updates to students and families, was recently acquired by ParentSquare, a mass messaging platform for K-12 schools,students and caregivers. One of the highlights of this app is its two-way translation software, which enables educators and ELL students and families to communicate in their native language.  

SeeSaw 

Designed for elementary school educators, SeeSaw is a comprehensive app that includes curriculum, messaging, auto-graded assessments and progress monitoring while offering students engaging tools like its digital portfolio, which encourages students to take pride in their work.  

Kahoot! 

The award-winning app Kahoot! gamifies learning and makes studying easy and fun. Users can turn studying into a social event by engaging in friendly competition, creating flashcards instantly and preparing for upcoming tests, even while on the go.  

These are just a few of the top educational apps. Moving forward, we’re excited to see what new apps emerge that help streamline educator and admin workload, personalize learning for students with different needs, and optimize communication between teachers, students and families. 

Best Education Apps for 2022

Over the past few years, apps have become a staple of education. Apps offer fun, engaging opportunities for students to explore learning. Here are a few of our favorite apps for 2022. 

Chances are, you’re already acquainted with Google Classroom. The app provides teachers a streamlined hub to centralize lesson plans, and assignments, as well as tracking student progress. Students can access assignments and see due dates. Discussion forums and teacher-student messaging provide an opportunity for collaboration or extra help.

Microsoft’s Minecraft: Education Edition harnesses the magic of Minecraft while teaching students about working collaboratively, coding and creative problem-solving. Microsoft offers free online training for educators to become Minecraft-certified teachers, game-based lesson plans, and an online community where educators can connect and share how they’re using Minecraft.

Making math approachable and fun is a breeze with DragonBox’s collection of math apps. Learners ages 4-8 can learn the basics with Numbers before graduating to Big Numbers and Algebra 5+, while Learn Chess uses puzzles and strategic tasks to explore the rules of chess. Kids ages 8 and up can try Multiplication, which uses mini-games to help teach the times tables, or Algebra 12+, which builds on Algebra 5+. The award-winning Elements teach geometric proofs as students race to save Greek mathematician Euclid from an evil dragon. A wealth of printable resources extends the lessons beyond the screen. 

The Epic! app gives students instant access to thousands of age-appropriate books. Teachers and students can track how many books they’ve read, while tools like Read-To-Me and Dictionary Look-up offer extra support and learning opportunities. 

While BrainPOP and BrainPOP Jr. both deliver solid lessons on the standard educational topics, their social and emotional programming are what really set them apart. BrainPOP teaches kids about topics like digital safety and citizenship, mindfulness and sustainability in an engaging, age-appropriate manner.  

Kids learn the basics of coding through codeSpark’s puzzles, challenges and mini-games. Designed to expose young kids to coding, and reduce the gender-equity gap in STEM, once kids master the basics, they can design and create their own games. 

Designed to promote learning in kids ages 2-8, ABCMouse offers a full curriculum of lessons in math, science, reading and art. With over 800 lessons across ten levels of play and tons of extra content ranging from digital jigsaw puzzles to printable activities, kids and educators will love tracking students’ progress as they move through the levels.  

Quizlet helps students study more effectively. The app offers a digital alternative to flashcards and guides students on breaking down complex problems into step-by-step solutions. Choose from an existing library of Quizlets, or design your own to perfectly fit the content. Kids can play as individuals or in team mode to boost collaboration.

Khan Academy is a robust, personalized learning resource for students ranging from K-12 and even early college. The engaging instructional videos and practice exercises allow students to study at their own pace. In addition to test preparation (such as SAT, Praxis, and even the LSAT), traditional subjects include math, science, computing, history, and art history. Khan Academy also offers courses and valuable life skills, including social and emotional learning, personal finance and internet safety. 

Duolingo is a popular language app. With its friendly vibe and elements of gamification, kids (and adults!) can enjoy exploring a new language or take their existing knowledge to the next level. Lessons are bite-sized, and Duolingo now offers podcasts to enhance the learning experience.

The Best Tech for Summer

The school year’s end is an exhausting but rewarding time. Both educators and students experience the mixed feelings that accompany the conclusion of their grade levels and classes. Due to the unprecedented challenges caused by COVID-19, the end of this school year is particularly bittersweet.

Still, the summer season is always a welcome occasion for rest and renewal. In addition to keeping busy with physical activities and lots of outdoor adventures, it’s equally important for students and teachers alike to continue to exercise their brains. The following tech tools aim to blend playing and learning.

• In the world of convenient devices, HP’s Probook x 360 11 is top notch. This versatile machine is perfect for writing, drawing, reading, and creating. The durability provided by the Probook makes it practical and user friendly, and its spill resistance makes it Popsicle friendly.
  

• The Windows 10 operating system has always been fast and reliable and it also boasts new features that are fun and unique. With just the touch of a few keys, you can talk instead of type. Finding photos is quick and easy with automatic added tabs. Maximize your time by snapping apps side by side.
  

• Microsoft OneNote is ideal for the fast-paced brain of a teacher, and perfect for when you’re inspired with a great lesson idea. Spend a few August afternoons jotting down some lesson plan ideas and getting organized for the coming year. OneNote’s multi-user collaboration allows for sharing ideas with colleagues.
  

• With most summer vacations being put on hold, take an exploratory yet educational adventure with Google Expeditions. Create one to fit the needs of your students, or take an exciting tour created by one of the world’s most well known institutions. 
  

• Keep your mind sharp while having a great time! Geoguessr is an enjoyable way to blend the lines between work and play. The game places you in an unknown location. Using Google Street view, the player will begin to navigate their way home with the help of logic, clues, and the world of technological tools.

What tech tools do you love for summer? Drop your suggestions in the comments!

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Top Chrome Extensions For The Google Classroom

Google Classroom has been instrumental in changing the way education looks today. It streamlines assignments, boosts collaboration and fosters seamless communication to help make teaching more productive. There’s also the advantage of being able to integrate hundreds of Chromebook apps and extensions that save teachers and students time and make it seamless to share information. Extensions enhance the browsing experience by tailoring Chrome’s functionality towards individual needs and preferences. 

Here are some of our favorites.

Grammarly

Grammarly is an online editor that gives all of your text the once-over before you send it to colleagues, parents or students. It’s a free extension that revises the text you type in Chrome, Facebook, Gmail, Twitter, Linkedin and anywhere else on the web. It suggests corrections based on both spelling and grammar, and it explains alternative options because we call all still learn.

Screencastify

Screencastify is a great tool to use when you need to create a quick demonstration or instructional video. It is a screen recorder that allows you to capture, edit and share videos in seconds. It can tell a story in just a couple of clicks.

CheckMark by EdTechTeam

This extension is designed to give teachers the ability to provide students with feedback quickly and easily. When a teacher highlights text in Google Docs, an overlay pops up with quick shortcuts to frequently-added comments such as “Spelling” or “Check Punctuation,” or “Evidence needed.” CheckMark has both comments related to grammar as well as concepts, citations and more.

Shareaholic

Shareaholic gives you the ability to share and bookmark great content, without stopping what you’re doing on Chrome. It works with Facebook, Twitter, Pinterest and more than 200 other services. It makes all your shared links searchable in one place and won’t slow down your Google Chrome.

Alice Keeler – Teacher Tech

This extension gives you quick access to Alice Keeler’s Teacher Tech blog – which covers all things classroom and Google Classroom. A quick click on the extension pulls up a list of her most recent posts. Topics include: 50 Things You Can Do With Google Classroom, A Tour Of Google Classroom and Google Slides, Create a Drop Shadow on Text.

LastPass: Free Password Manager

This handy extension saves all your usernames and passwords in one spot. It gives you secure access and will autologin to your websites and sync passwords. Plus, anything you save on one device is instantly available on all your other devices. Slick.

We'd love to know your favorites on Chromebooks, too.

7 Microsoft PowerPoint Tricks For Every Day This Week

As a staple of the Microsoft Office suite, PowerPoint often gets a bad rap, mostly because it’s associated with speeches, presentations, and seminars--and they aren’t always the most exciting events (to put it mildly). Since it’s estimated that PowerPoint is a key software on over one billion computers worldwide, it’s safe to say slide-based presentations aren’t going anywhere.

The question, however, isn’t where PowerPoint can go; it’s what PowerPoint can do to make those presentations even better.

Here are our favorite Microsoft PowerPoint tips to make sure your presentation goes smoothly.

1. Launch your PowerPoint presentation with one click. To start your presentation off quickly and cleanly, all you need to do is save the file with a .PPS or .PPSX file extension and save it to your desktop. Instead of nervously launching from editing mode or from your email (for all the world to see), all you’ll do is double-click and get on with the show. (Keep your desktop free of embarrassing distractions for full professional effect).

2. State your case in black and white. PowerPoint presentations are meant to be an aid to your presentation--not necessarily be a word-for-word account of it. To keep them from being a distraction, press “B” or “W” on your keyboard to make the screen black or white. This will help your audience focus on you and what you are saying.

3. Doing a demo? Get a screenshot. If you need to replicate the feel of your computer screen while giving a presentation, use the PowerPoint Screenshot tool on the Insert tab. It will give you a thumbnail of each window you currently have open. Simply select, resize, and click--and it will automatically be inserted on your current slide.

4. Animate charts. Turn charts and graphs from boring to mindblowing with animation. Once you’ve set up the chart or graph as you need to, head to the Animations tab to turn on the Animations Pane. Pick an animated effect, add sound, adjust timing and, most importantly, change the “Group Chart” options from “As One Object” to “By Category.”

5. Employ Kiosk mode. For presentations that don’t require an active speaker, you can set the presentation to play in Kiosk mode, which will play it on a loop, no human required. You can also output the entire slide deck to a video format.

6. Duplicate without the CTRL C + V. Instead of quick keys to copy and paste reused elements, go one step lazier--hold the CTRL key while you click and drag on the element you want to multiply. Great for elements as well as entire slides.

7. Be zen with Venn. Venn diagrams are a useful visual aid, but they can be a pain to make--unless you know how to Merge Shapes. Simply layer your pre-created shapes as you want, head to the Drawing Tools, and select “Merge Shapes” from the menu. This feature also makes light work of inserting pictures and text into shapes and vice versa. 

There are so many ways to do more in Microsoft PowerPoint in less time. We can help you figure them out.

6 Tools in Google Docs To Help Write (and Grade) Term Papers

We’re in the throws of March Madness, and productivity across American businesses--and classrooms--is taking a nosedive. (Research shows that employers lose an estimated $4 billion in revenue due to the paid time lost in managing brackets, discussing team matchups, and watching games.)

And your students aren’t immune.

While college basketball teams are gearing up for the culmination of the season, high-school students across the country are prepping for midterms, term papers, and research projects. To stay ahead of the game, they have to stay on the ball--and Google Docs is a fan favorite.

1. Choose your Add-ons wisely.
   There are several Google Doc add-ons that can help you write--and grade--an effective paper. Word clouds, editing tools, a worthy thesaurus--all of these can improve your language and flow while demonstrating your knowledge of the material. Before you start adding a bunch, however, start with Extensity, an add-on that makes sure extensions and additional add-ons play well with each other.
   
   Try: Pro Writing Aid, Kaizena, and Easy Bib

2. Get a second opinion.
   Having another set of eyes on your paper is always a good thing. An unbiased proofreader will catch unclear phrasing, grammar, and flow problems, and they may be able to offer insight on specific context you could be missing. Use the Chats and Comments functions within Google Docs to make sure you and your friendly editor are both on the same page.

3. Find supporting research.
   Just like you can use the CTRL + K function to create link text, you can also use it to find likely resources--and sources— for your material. Simply type out the topics you are researching, highlight, and hit the shortkeys, and Google will give you some suggestions. Make sure to cite!

4. Use your Tools to Explore
   Another excellent resource in the Google Doc toolbox is the Explore function. Hidden in the Tools menu, Explore opens a side tab in your doc and gives you additional ideas and sources that support your paper based on the phrases, topics, and ideas you are talking about. It pulls from other Google services, like Google Scholar, Google Images, Google Quotes, and Google Dictionary.

5. Harness collaboration.
   With Google Docs, you can pass around thoughts, edits, suggestions, and formatting questions with relative ease. You can also sneak back into past revisions if a tossed idea ends up being relevant again. These commenting tools are also crucial for teachers who want to encourage deeper research or call out worthy sentences.
   
   Tip: Make sure you understand the difference between the Editing and Suggesting modes in active collaborating. Determine who has the final say before ideas start to swarm.

6. Minimize distractions.
   While not a specific function of Google Docs, it’s all-in-house ability to focus a student’s efforts can help funnel creativity in a purposeful, productive way. There’s no need to have multiple tabs open (including ones with live updates of the games); there’s just you and the page, and all the time and tools in the world to fill it.

What add-ons are you using in your Drive? We would love to know.

How To Plug Into The Best School Year Ever With Apps

Make no mistake, the best way to have the most productive and confident school year ever is to pretend the previous one never ended. “Every teacher—and every parent—dreads the summer backslide,” says Erica Eichmann at Arey Jones Educational Solutions. “The good news is, there are several apps available to help kids retain the skills they learned in the previous year and help set them up for success for the ones that are coming around the bend.” 

Here are five of our favorite summertime—and all-time—favorite apps.

Khan Academy

Khan Academy does for math and science what summer reading does for everything else; it pushes people in the direction of growth. With lectures, videos, quizzes, and more, the Khan Academy app helps people improve their comprehension, round out their understanding, and give more meat to distance learning programs. 

DuoLingo

If you’ve never heard of DuoLingo, it’s probably because you’re not currently studying a foreign language; otherwise, most people learning second and third languages are already familiar with the way this amazing app turns language lessons into games. Listen, speak, and translate through the DuoLingo interface, and you’ll find yourself nearing native-speaker status. Several languages are available, and the database is growing all the time.

Brainscape

From language to geography to math skills, Brainscape makes flashcards in a flash. A free app with in-app purchases to customize your experience, Brainscape offers several ways for a student to recognize, name, and memorize math facts, locations, and vocabulary so that larger concepts are easier to understand and manipulate. Great for road trips, long commutes, and rainy afternoons.

Match Motion: Cupcake!

For those elementary students who are sweet on everything else but math, Math Motion: Cupcake! gives math facts the spoonful of sugar kids need to make the multiplication medicine go down.

The Periodic Table

The Royal Society of Chemistry has somehow managed to create an elegant app packed with information, videos, atom models, and more for budding and passionate chemists. Users rave about its accessibility and approachability of information; by simply clicking on an element, you can learn about its natural state and real-life applications, watch podcasts and videos, and watch it interact with temperature and other elements.

And educational apps aren’t just for kids. Several of the apps and articles we listed above work just as well for adult learners as they do elementary, middle school, and high school students. It goes to show that when you pair technology with a lifelong love of learning, it doesn’t matter when school starts and stops; it only matters that you have the passion and the tools to keep growing.