How Intel and Microsoft are Harnessing AI to Transform Education: These programs and tools prepare students and teachers to make the most of Artificial Intelligence

Artificial Intelligence has been with us longer than many of us realize, assisting us in the form of conducting a spell check as we’re writing an email or a chatbot popping up to offer help as we browse a website.

As AI continues to be refined and integrated into daily life, we expect it will bring significant benefits to education. As AI advances and evolves, many expect it to absorb a large portion of the administrative burden educators carry, freeing them up to focus on students. AI is also likely to be used for personalizing learning for students with diverse learning needs.

Below, we’ll take a look at how two of our partners, Intel and Microsoft for Education, are already harnessing the power of AI to improve accessibility and inclusivity in education.

Intel’s AI for Youth program

Intel designed its AI for Youth program to empower students ages 13-19 by teaching them about AI. The intensive program breaks down what exactly AI is and isn’t, arms students with hands-on skills and then supports them as they craft individual social impact projects using their new knowledge and skills. For instance, an eleventh grader in Siberia created a prototype for an app that can help identify mental health issues in its users, while a group of young students who completed the AI for Youth program in Israel crafted an app that helps small retail clothing stores sort and display garments according to their color and design.

Intel’s AI for Youth program offers participants a variety of both technical and social skills and encourages diversity. It’s currently being used in several countries worldwide.

In its mission to \"demystify and democratize\" AI, Intel also launched an annual AI Global Impact Festival, in which students from 26 different countries participate in a competition of their AI innovations. In 2023, a group of teenage students from Brazil took the top prize with a device that can track eye movement to enable patients with ALS to communicate.

Microsoft

Artificial Intelligence is exciting, but it also comes with a learning curve. Microsoft for Education has built a suite of courses that break down the concepts of AI and show educators how specific tools might benefit them.

Microsoft for Education also created the AI Classroom Toolkit. This toolkit is designed to introduce AI tools, such as Microsoft Copilot, to students ages 13-15.

Microsoft Copilot is a generative AI assistant that’s currently available for educators. Generative AI is AI that uses data to create new content. For instance, teachers can use Copilot to tailor lesson plans for students who have different learning styles, assist with creating feedback on student work and help brainstorm classroom activities.

Microsoft has also previewed its Reading Coach tool. With Reading Coach, AI collaborates with readers to create stories and to identify and provide opportunities for practicing particular words a reader is struggling with.

As we learn more about the capabilities of Artificial intelligence and how it can assist educators, students, and the world at large, we’re excited to see what unfolds.

5 Ways Microsoft is Working to Improve Accessibility and Equity in Education and Beyond

Ensuring equity in education has long been a goal for educators. The need for efficient Internet at home during the pandemic highlighted the fact that we have a long way to go to address these disparities. Microsoft Education is trying to bridge this gap with several of their new products and initiatives. Microsoft Reimagine

Last December, Microsoft hosted a virtual event, Microsoft Reimagine. The event brought educators, changemakers and tech leaders together to share examples of inclusive education in action as well as offer resources and ideas on how to make learning more equitable. Other topics explored include the safety and security of school data, streamlining digital systems and harnessing computer science to prep students for the future. You can watch the event here.

Inclusive Tech Lab

Microsoft’s Inclusive Tech Lab is another branch of their work to increase inclusivity through technology. The Inclusive Tech Lab is intended to be a hub where Microsoft designers can collaborate with people with disabilities in order to create more accessible, innovative, inclusive tech solutions.

Microsoft Learn Educator Center

You likely already know that Microsoft offers a hearty catalog of resources for educators. Through the Microsoft Learn Educator Center, teachers and administrators can take modules on accessibility and inclusivity. From the nitty gritty, like learning how to better use Microsoft Reading Progress to increase fluency and courses on Dyslexia to broader subjects, like creating a more inclusive classroom and teaching special education via remote learning, this expansive library is a great resource for teachers.

Windows 11 SE

Windows 11 SE retains Windows’ dependable features while streamlining its design. Based on feedback from educators who saw the need for operating systems that are simpler and can be used on more affordable devices, Windows 11 SE was created to support students and educators in blended learning environments.

Designed for grades K-8 and featuring a cloud-first operating system, Windows 11 SE aims to limit distractions so students can stay focused. While the operating system includes several teacher standbys, like Microsoft Office, Microsoft Teams, One Note and Minecraft for Education, only administrators are able to download new apps. All the included Microsoft apps can be used offline, and OneDrive allows students to save files even when they don’t have internet access.

Windows 11 SE also includes features to support students with learning differences, like color filter and Immersive Reader, which supports students with difficulties reading. Through Microsoft Teams, second language learners have access to Microsoft Translator.

Surface Laptop SE

Designed for hybrid learning, the Surface Laptop SE comes preloaded with Windows 11 SE and Microsoft’s most affordable Surface PC to date. Battery life of up to 16 hours allows students to get through long days at school or home without losing power. The laptop comes equipped with a high-res camera for virtual meetings, and is designed to fit comfortably in students’ backpacks.

Reach out to us to discuss how Microsoft's latest tech innovations could benefit your school!

Top Ed-Tech Resources in 2022

As a premier educational technology supplier for several decades, Arey Jones knows a thing or two about the best machines in the business. We provide customized solutions for our clients, and with that, recommend excellent products that aid in the creation of modern learning spaces.

Our partners are pioneers in the field of EdTech, bringing to the table some of the most cutting-edge tools, gadgets, and programs. To kick off the new calendar year, we’re excited to share some of our favorite features offered by partners of Arey Jones.

HP

HP Education solutions commit to aiding education, everywhere. Its built-for-school technology is perfect for teachers and students alike. The HP Chromebook 11 is a top pick for education. It has so many features to love: a long battery life, a great sized screen, and a HD IPS touchscreen- just to name a few. It’s comfortable and reliable: great for traveling back and forth to school and home.

Microsoft

Microsoft Office 365 is integral to virtually every business and academic landscape. With must-have features like Word, Excel, Outlook, PowerPoint, and OneNote, it’s impossible to imagine a school without it. 

Recently, Office 365 launched several useful, groundbreaking, and fun new features. Take a look at all of our favorites here. In addition, these free tools from Microsoft make everyday teaching tasks function a little easier.

Google

Google for Education remains a prominent figure in the EdTech world, and for good reason! Google Classroom is filled with incredibly useful programs. Their systems streamline everything from lesson planning to parent communication.

Peruse Google for Education for more information on specific features (such as slides, docs, and meet), and other highlights like professional development.

Google Chromebooks pack some power, but they also boast affordability. Their lightweight design makes them perfect for classroom use, and they can easily be navigated by little hands. When paired with the other, innovative features that Google classroom has to offer, Chromebooks can truly transform the educational experience- both from in and outside of the classroom. Check out some of our favorite things to do with Google Chromebooks.

Dell

Dell is a well-respected and well-known name in the tech industry. They have a device to fit every lifestyle and academic need. One of our favorites is the Dell 3110 Chromebook is designed to last. Its rigorous testing includes making sure it’s able to endure dozens of drops. The keyboard is spill and tamper-resistant, and the ports stay protected and covered with reinforced brackets. These awesome features and its impressively long battery life make this Chromebook a perfect fit for school.

Lenovo

Lenovo is one of the most trusted brands out there.  The Lenovo 100e is perfectly designed with education in mind. It’s durable and light, making it extra portable for students on the move. With rubber bumpers and reinforced hinges, it can stand the test of time (and the test of little ones) in the classroom. 

Lenovo’s 300e is a practical, impressive machine and comes at a price that any school administrator will love. It’s built with education in mind, and with the durability to thrive while under the care of younger students. We love its water-resistant keyboard and the seamless way it is able to run apps. 

These tech devices and programs are sure to assist in making 2022 a great year for education. Click here to find out what services Arey Jones has to offer.

It’s Madness: The Biggest Players In Tech

There’s a lot of chatter this year about basketball, brackets and top-seeded teams but we’re more interested in some of the standout players in the EdTech field. 

These two champions are always coming up with new products, tips and updates to help administrators and educators effectively do the job of teaching students.

Reigning Champs

Microsoft Education has been at the forefront of EdTech since the beginning. The company and its partners are consistently updating products and providing tips for users. For example, Microsoft Education recently released 10 learning tool updates for the new year which includes adding Translator in the Immersive Reader, combining step-by-step solving in Math Assistant and reading aloud in Immersive Reader and page colors in Word Desktop.

Some other Microsoft products that are moving and shaking are,

• FlipGrid – As more schools and classrooms connect through FlipGrid, #GridPals, a spin on penpals, help engage students with peers around the world. This awesome dynamic helps students learn from others, share their love of learning through books and offer support.

• OneNote – Custom tags are now in OneNote! Users can now name the tag and select an icon to create a custom tag that will sync across devices and show up in app search results. Brilliant!

• Skype Classroom - Skype in the Classroom is unveiling all sorts of different PD options educators can use to get more out of the product. The best news is the courses are FREE!

The Cinderella Team

Google For Education has become a major player in the EdTech world. Its powerful yet affordable Chromebooks have helped make technology accessible to all students. Its GoogleEdu YouTube channel regularly hosts product updates and EdTech know-how, like the new gradebook in Google Classroom and lock mode for quizzes in Google Forms on managed Chromebooks. 

Some other Google For Education product updates and tips include,

• Gmail – Customizable keyboard shortcuts, how are we not already doing this? Make your Gmail work for you by creating your own keyboard shortcuts. A couple quick clicks in Settings can change your entire day.

• Google Drive – No Internet, no problem. Google Drive allows users to access stored files without Wi-Fi or any other type of Internet. You can work on the go, edit Google Docs, Sheets, Slides and more when you’re in the dark.

• Google Classroom – Google is rolling out new features in 2019, including allowing teachers to create and assign a forms quiz directly from classroom. This saves time and streamlines the entire process.

The good news is you don’t have to pick a team. Microsoft Education and Google for Education have tons of programs and products that seamlessly work together making the fans the real winners.

9 Tools for 2019

You’re back from winter break, refreshed and ready to get back to work. Why not implement some of the best tools for 2019 to help? There are a plethora of apps and extensions that can help you, your teachers and students make the most of the new year.

1. Flipgrid. We’re going to keep talking about Flipgrid because we think it’s only going to expand in use, especially since Microsoft Teams integrated Flipgrid into its Microsoft Teams for Education. Flipgrid is a video discussion platform for educators and students. It allows students to share their ideas, wonderings, projects and questions in new and creative ways. Administrators can use Flipgrid to engage their professional learning network and build community among staff by creating conversations.

2. OneNote. Come for OneNote’s Staff Notebooks and stay for its other tools. Aside from Staff Notebooks’ collaboration space, shared content library and personal workspace for every staff member, OneNote also allows users to add any content and use digital inking. It also supports Flipgrid.

3. Google Keep. Google Keep is the online note-taker that goes with you. Webpages, images or quotes are saved with a single click when using this Chrome Extension and they are synced across all the platforms you use. Easy.

4. Microsoft Teams for Education. This popular software is free for educators and has recently been updated. We expect even more improvements to roll out in 2019.

5. Google Authenticator. In a time where BYOD is becoming commonplace in schools, making sure your device is secure is a top priority. Google Authenticator helps with that. It generates a code that gives a second-step verification when you sign in.

6. Google Docs Offline Sync. Believe it or not, there are times when you don’t have Internet access, or you just don’t want to use your data. Because Google Docs is available offline, now you don’t have to. Create, view and edit files on Docs, Sheets and Slides all offline.

7. Even the most seasoned writers can use the extra pair of “eyes” that Grammarly provides. The base app, which checks spelling, is free or upgrade to the Premium version which not only checks spelling but grammar and punctuation. You’ll be asking yourself, “How long have I been writing everything in passive voice?”

8. CheckMark. This Chrome extension, created by EdTechTeam, gives teachers the ability to provide students feedback quickly and easily. Highlight text in a Google Doc and an overlay pops up with quick shortcuts to frequently-asked comments like “Check Punctuation” and “Spelling.” It works on Slides too.

9. LastPass. It seems like every website, app, social media platform and even software requires a password; that’s a lot to remember. LastPass makes it easy and secure to kept track of them, plus it’s free.

Have a tool that you can’t live without? Let us know in the comments.

Fight Back-To-School Momentum Loss With These Resources

Every year the same thing occurs - you return to school in the fall full of energy and tell yourself this is the year you keep that momentum going until May, only to slump after a handful of weeks. The reality is, come October many educators have already lost that back-to-school momentum. There is so much to do during those first weeks of school that many teachers play catch-up until winter break. Keep your educators on the right track with these Microsoft resources designed to help teachers be more efficient. 

Microsoft OneNote Class Notebook

This app allows teachers to set up OneNote Class Notebook for their classes. Each class notebook has three sub-notebooks:

Student Notebooks - These private notebooks are shared between the teacher and their individual students. Collecting and checking homework has never been faster and easier. These notebooks are only accessible by the teachers - who can view them at any time - not by other students.

Content Library - This notebook is for teachers to organize and share course materials with students. It eliminates searching for lost handouts or hearing, “I didn’t get that sheet.” Teachers can add and edit materials at any time, but this notebook is read-only for students.

Collaboration Space - This notebook is designed for all students and the teacher in the class to share, organize and collaborate. Teaching becomes interactive since educators can gather web content and embed lessons to create custom lesson plans. It makes working in groups a snap.

The only tools you need to get to using this app is an Office 365 subscription for Education that includes OneDrive for Business, an organizational account for the teacher with permissions to use the OneNote Class Notebook app and the students must have an Office 365 organizational account. Microsoft even has a step-by-step guide to help teachers set it all up.

Templates For Education

Why remake the wheel? Creating lesson plans, syllabus and course overview documents from scratch takes up a HUGE amount of time. Microsoft’s ready-made templates save tons of time, plus with so many different types and styles that exist, you and your teachers will have no trouble finding ones that work in your school.

Lesson Planner Templates - Make it easy to plan. These lesson plan templates are available in calendar, list and chart form.

Syllabus Templates - Traditional, accessible or teacher’s, all different types of syllabuses are available. These syllabus templates put all the course information in one tidy place for students and they can be personalized.

Course Overview Templates - Spend more time preparing students for classes by using an academic course overview template. They help organize and cover key points of a class.

Emergency Phone List - Gathering emergency information from students is essential. This template ensures nothing is left off the list.

These shortcuts were created to help educators focus more on teaching and less on housekeeping tasks. Download these timesavers to help keep the early-fall momentum going.

3 Steps To Become A Microsoft Innovation Expert

Looking for ways to promote professional development? Help your teachers become Microsoft Innovative Educator (MIE) Experts. A MIE Expert is the last rung on Microsoft’s Innovative Educator program’s certification ladder. The journey starts by becoming a Microsoft Innovative Educator, then there’s also an option to become a MIE Trainer, and finally with earning the MIE Expert certification. These education specialists are skilled at integrating technology in the classroom. MIE Experts work hand-in-hand with Microsoft to lead innovation in education, advocate for the effective use of technology in the classroom, share ideas with a global network of peers and become thought leaders in the EdTech space. 

Joining the program is easy. The self-nomination tool is open year-round. Your teachers can nominate themselves at any time but the announcement isn’t made until August when Microsoft posts the official list. 

• Step 1: Make sure to join the Microsoft Educator Community and complete your profile. Keep in mind, you will need to submit the URL to your public profile as a part of the nomination process. You can find your URL by going into Edit Profile and looking under “basic information.”

• Step 2: You must earn 1,000 points on the Microsoft Educator Community and become a Certified MIE Once again, you must be a Certified MIE to become (or stay) an MIE Expert. Although you do not need to be a MIE Trainer to become an MIE Expert.

• Step 3: Create a 2-minute video or Sway that answers the following questions in a manner that creatively expresses what makes you a Microsoft Innovative Educator Expert. To share the video/Sway in your nomination, you will need to post it somewhere that allows you to create a URL to share it.

The questions are:

1. Why do you consider yourself to be a Microsoft Innovative Educator Expert?

2. Describe how you have incorporated Microsoft technologies in innovative ways in your classroom. Include artifacts that demonstrate your innovation. Your examples should demonstrate that you have cultivated a strong 21st century teaching and learning environment.

3. How have you impacted the learning and growth of your colleagues? Have you reached beyond your classroom to coach/support other teachers in their growth?

4. If you become a MIE-Expert, how do you hope it will impact your current role in the next 12 months?

Once these three tasks are completed, the educator simply fills out this self-nomination form. MIE Experts have access to all sorts of opportunities like, professional and career development opportunities and certifications, speaking, training or coaching colleagues, participating in focus groups for Microsoft products, testing new Microsoft products and collaborating with innovative educators around the globe. Help your teachers get the most out of their knowledge of technology in the classroom and earn this badge of honor.

5 Steps To Getting A Guest Speaker On Skype

Skype in the Classroom’s guest speakers can help bring learning to life for your school’s students. Imagine this scenario, a couple of your classrooms are studying Ancient Greece and to enrich the experience a guest speaker, located in Ancient Corinth, Greece, speaks to the students, via Skype, about current excavations and describes how Greece looked in antiquity compared to the present day. And this is just one example. There are hundreds of volunteer guest speakers from around the world that are available to speak to your classrooms via Skype. These guest speakers are experts in every subject area you can imagine as they are authors, scientists, engineers, zookeepers, etc. Getting them in front of students is a snap as well.

Follow these five steps to bring a guest speaker into your school’s classrooms.

1. Sign Up On The Microsoft Educator Community. This is the portal for all things Microsoft Education. You can apply to become a Microsoft Innovative Educator, earn badges, points and certificates and check out courses and resources available to educators. The sign-in is at the top of the page. If you’re not a member, there’s also an option here to join the Microsoft Educator Community.

2. Get a Skype Account And Add Your ID To Your Profile. Skype is available on desktop, mobile, tablet, Xbox and wearables. It offers free voice and video calls, plus there’s a paid version.

3. Complete the Skype in the Classroom section on your Microsoft Educator Community profile. This is located under your Required Information (name, email, time zone, country, etc.) on your profile. Travel back to the Skype in the Classroom page for more information on: the lessons, collaborations, virtual field trips, and mystery Skype.

4. Go to the Find Guest Speakers page on Microsoft Educator Community. Type in the type of speaker of you’re looking for or scroll through the speakers listed on the page. You can also filter the speakers by student age group, subject, skype availability, country or language.

5. Choose one of the Guest Speakers and request a session. After you decide on a guest speaker, simply click on their name and you’ll be directed to their detailed profile. Once there, you’ll find a “Request A Guest Speaking Session” button. Check out their field of expertise and achievements they’ve earned.

Skype in the Classroom is a fun way to make learning relevant to your school’s students. It connects them with the rest of the world with the push of a button. Have a success story about Skype in the Classroom? So do we.

Take Your PD Virtual

Professional development connects educators and is necessary to build relationships and gain trust between administrators and teachers. But these interactive sessions of professional growth don’t always have to be in-person. Virtual PD is an ideal option for schools that don’t have the budget to cover travel expenses, guest speakers or consultants. Plus, it relieves the logistical headache of trying to schedule one PD session that works for everyone’s schedule. No wonder the idea of virtual PD is becoming a reality for many administrators.

Here’s how to make it work with for you.

1. Choose Your Weapon. Nearly every tablet, laptop and smartphone are equipped with a quality camera and microphone, putting the tools you need to video conference literally in the palm of your hand. All you have to do is choose which platform to use: Skype or Hangouts? Google users will find using Hangouts is second nature. Hangouts works for one-on-one conversations or group chats – up to 100 people. Plus you can add photos, maps, emoji, stickers and GIFs. Microsoft’s Skype is one of most well-known, most used video conferencing tools. Skype is also optimized for newer Android devices that allows it run faster and uses less device resources. Both of these platforms easily connect with their own networking groups like MSFT Edu #TweetMeets or #GoogleEI on Twitter.

2. Prepare Well. Make the most of your virtual experience. Choose a quiet space and make sure you have headphones or earbuds at the ready. Grab some drinks and snacks before you settle in. Block off time on your calendar so others know you’re busy; act like you are driving to a conference and thus can’t attend any last-minute meetings or appointments. Plan out the sessions you want to attend ahead of time.

3. Follow Up. Professional development is only as good as you want to make it. Take notes about the PD session and add them to your OneNote Staff Notebook page or blog. Or, go one step further and try collaborative note taking with a shared Google Doc. Once the PD is over, complete any evaluations and check if a recording of the session will be available for later use. Search out Twitter feeds in relation to the PD and follow anyone who has interesting perspectives about the discussed topics. 

Virtual PD is cost-effective, schedule-friendly and gives you access to collaborators, experts and consultants that you may not have had before. Are you a virtual PD convert? Let us know in the comments below.

Get These Free Tools From Microsoft

Free is always good. And, it’s even better when something that’s free is also super useful. Microsoft has three free tools for educators we think you should take full advantage of as they will organize staff and enable professional development. 

Flipgrid

Flipgrid announced last summer that its recent partnership with Microsoft means it will be free for all educators and students. Flipgrid is a video discussion platform used by tens of millions of PreK to PhD educators, students and families in 150 countries. It works on Chromebooks, iPads, iPhones, PCs and Android devices.

What’s special about this software is it has tons and tons of uses, including how administrators can use it to engage their professional learning network. Flipgrid can build community among staff and create conversation beyond small talk. Just returned from a conference and have something to share? Take a few minutes and use a grid.

The best part is if you already had Flipgrid, it was automatically upgraded to Flipgrid Classroom this summer. And if you bought it, no worries, Microsoft is prorating every educator who upgraded to Classroom last year.

Microsoft Teams

Organization is the name if the game. Get the entire team on one page with Microsoft Teams.

Microsoft teams is the tech giant’s complete chat and online meetings solution. With it, you can create collaborative classrooms, connect in professional learning communities and communicate with school staff from a single experience. Host audio, video and web conference or just chat with any staff member in your building, Microsoft Teams makes it all easily attainable. Oh, and it’s free.

What’s more is this handy tool is also integrated with Office 365 apps so you can easily co-author and share Word, Excel, PowerPoint, OneNote and SharePoint files. It is customizable and pairable with a phone system.

Microsoft Translator

Today’s school culture can include students and parents who speak another language besides English. When you can’t employ enough translators or bilingual teachers, download the free Microsoft Translator app.

The app works on any device to allow you to start and join a translated conversation. Microsoft Translator can translate more than 60 languages and its camera capabilities translate text in photos and screenshots. Voice translation mode allows you to have conversations with parents and students who speak a language other than English.

These three free Microsoft tools may be just the tech you need to make the new school year run as smooth as cafeteria pudding. Which ones are you planning on integrated into your school this semester? Share in the comments below.

Tackle Productivity Head-On With These 5 Tech Hacks

Time. It’s always something you need more of, especially as school administrators. Your days tend to be full of improving instruction, managerial tasks, delegating and creating a climate where kids want to learn. That’s a lot to pack into a single day. Good thing there are lots of tech hacks that can get help get you organized and STAY organized.

Here are 5 tech hacks you should be using every day to boost productivity:

1. Use Microsoft Outlook. Microsoft Outlook has tons of productivity and time management tools. You can use it to set appointments and remind yourself of tasks with the Calendar. You can also organize your schedule by day, week or even year. Outlook Calendar has these fun, colorful sticky notes that you can drag anywhere on your screen. Don’t forget to list the times you aren’t available – lunches, personal development time and vacations. This hack helps to keep your staff updated about your time too.

2. Set a daily reminder to check Microsoft Teams and Google Tasks. Microsoft Teams is the hub for teamwork in Office 365. It contains chat threads and online meetings. Make it a point to come in every day and check Chat and note any meetings that may have popped up so you’ll never have to scramble at the last minute. If Google is more your thing, the same rule applies. Google Tasks can only keep you on, well, task, if you use it on a daily basis.

3. Set up email filters. Whether you use Gmail or Outlook, filters are wildly available. With filters, you can automatically sort your emails and move them into folders. You can filter messages by subject line, sender, large attachments, etc. and even send canned responses. If you’re not filtering your emails, you could be missing the important ones because they’re lost in all the junk that’s littering up your inbox.

4. Download a personal dashboard extension. This can be a real timesaver, especially if the first thing you do in the morning is look at your laptop. Wake up knowing your to-dos, the weather and even add words of inspiration.

5. Keep your digital workspace tidy. It’s easy to let general digital housekeeping duties fall to the wayside, especially when you’re busy. But, if it takes you forever to wade through your files, folders or desktop to find what you need, skipping clean-up tasks won’t do you any favors. Set a reminder for the end of each day or week to clear out your downloads and desktop.

Put these hacks into practice and you’ll be on your way to your most productive year yet! Let us know how it goes in the comments.

8 Podcasts Every EdTech Enthusiast Should Subscribe To

Podcasts are one of the best sources of information about educational technology available today. These digital audio files are like radio for the Internet. They can educate, inform and entertain us, but on our own time. Each podcast contains multiple episodes which can be downloaded onto our phones, laptops and other devices.

There are more than 500,000 active podcasts on Apple iTunes alone and many of these are geared towards educators and administrators. With so many listening options available, we’ve done the hard part the narrowed down the top eight podcasts about educational technology you should be listening to today.

1. The Press Release by EdTechTeam – This podcast dives into the minds of innovative and creative educators and shares the best ideas in education with a focus on technology, innovation and empowering both students and teachers. Episode lengths range in length from 3 minutes to nearly 40 minutes.

2. Google Teacher Tribe - This weekly podcast is designed to give K-12 educators practical ideas for using G Suite and other Google tools. It’s hosted by Matt Miller and Kasey Bell, who also share helpful tips to keep administrators on task.

3. Chromebook Classroom Podcast -  This podcast explores how Chromebooks are impacting the K-12 classroom. It is hosted by Google Certified Trainer John Sowash, who invites guests to chat about their Chromebook Classroom experience on this monthly show. Episodes range from quick, resource editions to longer interview editions.

4. Cult of Pedagogy - Hosted by Jennifer Gonzalez, this podcast covers teaching strategies, classroom management, education reform and education technology. Episodes range in length from 10 minutes to an hour. It’s a must for anyone looking to make their educators to be the very best.

5. Microsoft Innovative Expert Spotlight Series Podcast – Each episode of this podcast features a Microsoft Innovative Educator that showcases how they are transforming their classrooms through 21st-century teaching styles. It is hosted by Jeff Bradbury. Each episode runs about a half hour, and is perfect to listen to before you walk into a team meeting.

6. EdTech Situation Room -  This is both a weekly podcast and live Wednesday evening webshow. It’s hosted by educators Jason Neiffer from Montana and Wesley Fryer from Oklahoma. The duo analyzes current tech news and how they can make education better. Episodes run about an hour long.

7. EdTech Bites - Host Gabriel Carrillo sits down with educators and innovators once a month to talk educational tech trends over dinner. This podcast allows him to bring together his and every other educational administrator’s two passions, food and educational technology. Episodes range in length anywhere from 20 minutes to an hour.

8. EdTech Rewind Clint Winter and Lee Green invite their friends to get together and discuss what’s going on in the world of educational technology. Episodes are about 45 minutes to an hour. For long drives home where you have to come up with an agenda for your educators – yes, this is the one.

We love these podcasts about educational technology, but if you know of another that you can’t believe didn’t make this list, let us know.

Go-To Tools for Presentations: When to Blog and When To PowerPoint

The goal of a presentation is to effectively convey information that allows the audience to remember what has been said. That being said, there are several options as to how to give a presentation, specifically for a final project. For students, presentations can be given as individuals or groups, or for educators in seminars. The best tool for the job depends on whether the presentation will be visual or verbal. 

When to Blog 

Blogs are definitely the ideal verbal tool for presentations. They are becoming increasingly popular for e-portfolios, offering students the opportunity to review, communicate, assess, archive and display their work - including blogging for projects and presentations. Google has a great Keyword Planner tool that allows the writer to enter seed keywords and receive a list of suggested search terms. Microsoft’s Windows Open Live Writer is another solid option.

There are several pros to using blogs in presentations:

• Blog writing is informal, unlike academic writing. This style takes the pressure off students and also allows them to speak their audiences’ language. Blog, or web log, style is typically relaxed, which makes it comfortable and easy for students.

• Blogs allow for comments. Students can get feedback from peers, educators and even parents about their blog.

• Blogs are published. The students’ work is online and can help educate others about their opinion.

• Blogs can easily be linked to social media. Blogs are almost made for social media. A student’s project can easily be shared or linked to the school’s social media account.

There are also some cons:

• A blog doesn’t allow the student to practice his or her speaking skills. In today’s world - where it is a struggle to compete with online and handheld distractions for students’ attention - there aren’t as many real-world opportunities for students to practice their speaking skills.

• Blogs aren’t conducive to group projects. It can be hard to track who-did-what if only one blog is uploaded. Presentations give an entire group the opportunity to participate, even those that aren’t the strongest writers.

When to PowerPoint

When the presentation goal is to be visual, the presentation needs to be done in PowerPoint. Microsoft’s presentation software allows users to create fluid, cinematic motion in one click. Slides can be duplicated, morphed together, moved, etc. 

There are definite pros to PowerPoint: 

• PowerPoint is the standard when it comes to professional settings. It’s been offered in Microsoft Office versions for more than a decade. It’s highly-recognizable.

• PowerPoint can improve presentations. The software’s ability to use animations and images is a definite plus. Even basic shapes can enhance data and help get the point across.

• PowerPoint slides can be easily distributed. The slides can be printed or emailed. They can be uploaded to the cloud or saved on a flash drive.

Yet, there are also some cons to PowerPoint:

• PowerPoint requires some time to learn. There are a lot of options, which can seem overwhelming to users. Also, novices could put too much information on slides, ruining the entire purpose of using PowerPoint – which should be to enhance a presentation. No one wants to sit and read slide-after-slide. 

• PowerPoint could be riddled with technical difficulties. The computer could stop working, power might be lost to the outlet or the overhead display doesn’t work right. These might seem like conditions that can be avoided, but you never know what can happen in a space that is unfamiliar.

Follow us @AreyJones for more great tech tips.

7 Microsoft PowerPoint Tricks For Every Day This Week

As a staple of the Microsoft Office suite, PowerPoint often gets a bad rap, mostly because it’s associated with speeches, presentations, and seminars--and they aren’t always the most exciting events (to put it mildly). Since it’s estimated that PowerPoint is a key software on over one billion computers worldwide, it’s safe to say slide-based presentations aren’t going anywhere.

The question, however, isn’t where PowerPoint can go; it’s what PowerPoint can do to make those presentations even better.

Here are our favorite Microsoft PowerPoint tips to make sure your presentation goes smoothly.

1. Launch your PowerPoint presentation with one click. To start your presentation off quickly and cleanly, all you need to do is save the file with a .PPS or .PPSX file extension and save it to your desktop. Instead of nervously launching from editing mode or from your email (for all the world to see), all you’ll do is double-click and get on with the show. (Keep your desktop free of embarrassing distractions for full professional effect).

2. State your case in black and white. PowerPoint presentations are meant to be an aid to your presentation--not necessarily be a word-for-word account of it. To keep them from being a distraction, press “B” or “W” on your keyboard to make the screen black or white. This will help your audience focus on you and what you are saying.

3. Doing a demo? Get a screenshot. If you need to replicate the feel of your computer screen while giving a presentation, use the PowerPoint Screenshot tool on the Insert tab. It will give you a thumbnail of each window you currently have open. Simply select, resize, and click--and it will automatically be inserted on your current slide.

4. Animate charts. Turn charts and graphs from boring to mindblowing with animation. Once you’ve set up the chart or graph as you need to, head to the Animations tab to turn on the Animations Pane. Pick an animated effect, add sound, adjust timing and, most importantly, change the “Group Chart” options from “As One Object” to “By Category.”

5. Employ Kiosk mode. For presentations that don’t require an active speaker, you can set the presentation to play in Kiosk mode, which will play it on a loop, no human required. You can also output the entire slide deck to a video format.

6. Duplicate without the CTRL C + V. Instead of quick keys to copy and paste reused elements, go one step lazier--hold the CTRL key while you click and drag on the element you want to multiply. Great for elements as well as entire slides.

7. Be zen with Venn. Venn diagrams are a useful visual aid, but they can be a pain to make--unless you know how to Merge Shapes. Simply layer your pre-created shapes as you want, head to the Drawing Tools, and select “Merge Shapes” from the menu. This feature also makes light work of inserting pictures and text into shapes and vice versa. 

There are so many ways to do more in Microsoft PowerPoint in less time. We can help you figure them out.

16 Hashtags Worth Following (and Tagging!)

We do a lot of Twitter outreach at Arey Jones because we love to be in on the educational technology conversation, and there is always something to new going on in our industry. Whether you want to contribute to the discussion or learn something new every day, these hashtags will put you--and your followers--in the know.

By Platform

• #OneNoteEDU

• #MinecraftEDU

• #Skype2Learn

By Software

• #GoogleSheets

• #GoogleSlides

• #GSuiteEDU

By Company

• #MicrosoftEDU

• #GoogleEDU

• #AcerEDU

By Broad Reach

• #edtech

• #education

• #digcit 

By Teams

• #GTT

• #MIEE

• #GoogleEI

• #edtechteam

Obviously, this isn’t an extensive list, but it is a great start to learning just how connected educational technology is to how we work, learn, and share advancements. The next time you share a cool teaching-with-technology moment, add these hashtags to your post. You could inspire others with your ideas, and you also may learn a thing or two in the process.

Ready to learn more? Follow us @AreyJones, or feel free to contact us traditionally.

18 Excel Formulas and Functions for 2018

You already geek out over Excel’s amazing functionality and its features in Windows. Maybe you’ve already used it to create a calendar template. Maybe you color code your personal budget targets. Maybe you already use it to track student progress, grades, test scores, attendance, and days until your next school holiday. We’re not here to judge. We’re here to help you make the most of what this powerful spreadsheet application has to offer.

Basic Conditional Formatting

When you’re dealing with a mountain of data, conditional formatting can help you find specific information quickly and visibly by color-coding cells that match specific criteria. For instance, you can highlight any student who has missed more than three days of class or any test scores that fall below passing. Learn more here.

Formula-based Conditional Formatting

And sometimes, just a basic highlight isn’t enough. Sometimes you want your spreadsheet to help you identify the next step in your process, like setting up a conference with parents or an email to the student. Formula-based conditional formatting can help with that. Here’s how.

=SUM(): The first function you learn really adds up.

You already know how to add up cells in Excel, but did you know you can hit CTRL + [Cells you want to add] to instantly add them to an equation? This is a fast way to add across random columns or rows.

=SUMIF(): For more selective sums

Sometimes you want to add and gather data in a different way. The =SUMIF equation will look for certain data in a table and add similar items together. This could be helpful if you track attendance by day of the week and want to learn which days most kids come to class.  Learn more here.

=COUNTIF(): Add up occurrences of a value.

=COUNTIFS(): Add up occurrences of multiple values.

The COUNTIF() function allows you to count how many times a certain criterion occurs in your specified range. For example, if you add a letter value grade to each assignment, you can use the COUNTIF() equation to count how many As, Bs, Cs, Ds, and Fs a particular class or a particular student has. Use =COUNTIF(Where do you want to look?, What do you want to look for?).

More information on COUNTIFs here.

=AVG(): The average formula for above-average teachers

The average function works similarly to =SUM in that it allows you to grab the data within a column or throughout a sheet. If you use average test or homework scores to finalize grades, the =AVG function adds up (and divides evenly).

=MIN(): Find the lowest number in a range

=MAX(): Find the highest number in a range
This is a great way to find the range of cells quickly and accurately, especially if you are grading on a curve, or want to quickly obtain the range of test scores for a given exam.

=LEN(): Count characters in a single cell.
Never misjudge your Twitter character count again. This function will count the number of characters in a specific cell. Great for writing assignments with text limits.

=RANDBETWEEN: Generate a Random Number

Need help picking which student goes first with a presentation? Enter the RANDBETWEEN equation. Simply type =RANDBETWEEN(1,100) and it will return a completely unbiased whole number between 1 and 100  just like that.

=ROMAN: Convert to Roman Numerals

Perhaps not the most useful of formulas, but when C, V, L, and I are Greek to you, it can be a useful tool. Use =ROMAN(Destination cell with number you want to convert).

=ROUND(): Do a one-handed round-off

The =ROUND function allows you to round off numbers to a specific digit. Use =ROUND(number, digit) as the equation, keeping in mind that “0” digit will return a whole number, “1” returns to the tenths, and so on. =ROUNDUP() and =ROUNDDOWN() are equally fun, and further explained here.

=YEARFRAC(): Compare a date range to the entire year.

=DAYS(): Count the number of days in between two dates.

=NETWORKDAYS()

Still counting down to the end of the year? Excel can take the work out of that, too. Use =YEARFRAC(start_date, end_date, [basis]). For example, =YEARFRAC(1/1/2018,5/31/2018, 1).  Learn more about the calendar basis here. For the number of days or actual work days, use =DAYS(start date,end date) or =NETWORKDAYS(start,end) respectively. Place your date values in cells for increased flexibility and celebrate further with conditional formatting. 

These are our favorite Excel equations so far in 2018. Which ones did we miss of yours? We'd love to know and talk more about education tech, especially when it comes to Microsoft.

Five Onederful OneNote Tips for Teachers

Microsoft’s OneNote is basically today’s version of a Trapper Keeper; it organizes topics by subject, has a place to store the pictures, videos, and freeform ideas may otherwise fall through the folds, and, bonus, it can be duplicated, shared, locked, and loaded anywhere. For teachers, it means being able to pull every component of a lesson plan together, from quizzes and writing prompts to resources, reading lists, and class notes.

One thing is for certain, the more you learn about OneNote, the easier it becomes to teach. 

Make Note-taking a Team Sport

OneNote gives teachers the ability to frame out a lesson and let their students fill in the gaps with the note-taking. By sharing a note with the entire class, students can access, contribute, and collaborate in real time--and long after the class bell rings. Password protection for notes makes it all the more secure.

Go beyond typed notes.

OneNote allows you to “make a note” of something in almost any medium. Video, images, audio, digital ink--all of it can be noted, recorded, linked, saved, and shared in the OneNote platform. You aren’t limited to an 8.5” x 11” sheet, either; its infinite canvas ensures you’ll run out of ideas long before you’ll ever run out of room to put them on. Creating new sections is easy--and you can even color code them by subject, note type, or student.

Teach in the moment.

Have you ever had an “aha!” moment in class and wished you could share it more readily with your students? Enter OneNote. With its immediate syncing capability across devices, you can take a picture with your mobile phone and add it instantly to your presentation, allowing you to teach and collaborate with your students in real time, just in time.

Embrace your own teaching style.

One of most empowering aspects of OneNote is that it’s not just one thing, nor does it confine its use to one tool. “Learning is messy,” says Tom Grissom, the Director of the Instructional Technology Center at Eastern Illinois University and contributor to the Microsoft Education blog. “OneNote provides the free-from tools to help you--and your students--think through it.” he notes that OneNote excels at “gathering artifacts for learning” while also allowing the information to be redistributed and assimilated. 

Get it all down and get it all done.

OneNote is the perfect bucket in a brainstorm. It speaks Google tools as a first language; you can toggle between Google Docs, Google Sheets, and even Google Forms as part of your lesson planning and classroom management practices. And, since you can take it with you wherever you go, you never have to worry about losing a great idea or missing an opportunity to interact with a student because you aren’t at your desk. OneNote lets you check notes, grade papers, send assignment reminders, share videos, and inspire a new generation of learners with a few clicks. 

How do you use Microsoft OneNote in the classroom, along with other Microsoft technology? We've got a few ideas.

How To Password Protect Notes In OneNote For Windows 10

The password protection utilized in OneNote keeps your notes safe. Whether used in a scholastic, corporate, or business setting, the encryption and versatility of OneNote will give you control over who, and when, specific sections in your notebook can be accessed. 

OneNote is an incredible tool for getting organized and creative. The ability to lock, and unlock, specific sections within a notebook lends itself to many educational applications. Teachers can sharing the entire semester’s notes in one Notebook and unlock one section at a time. They can also place different versions of tests, quizzes, and study guides within each section, and then alternating between them and a new section to prevent hacking. 

If you haven’t used this capability before, it’s a relatively straightforward process. Locking down sections of your notebook is the easy part; coming up with a password you won’t forget, on the other hand, may be a bit more difficult.

Adding a section password:

When a notebook section has been protected with a password, all of its pages are locked and hidden from view. For additional security, password-protected sections will automatically lock after a designated period of inactivity.

1. Right-click the name of the notebook section that you want to protect.

2. Choose “Password Protection “

3. Choose “Add Password”

4. Type the desired password into the Enter Password box.

5. Retype your password into the Confirm Password box. Press Enter, and you’re set.

How to lock all password protected sections

If passwords have been applied to one or more sections in your notebook, they can all be locked simultaneously.

1. Right-click on any protected (but currently unlocked) section, choose Password Protection

2. Choose Lock Protected Sections. All protected sections will be locked immediately. 

In order to unlock a protected section:

Protected sections will be locked automatically when you exit OneNote. To unlock, simply:

1. Click on the section you want to unlock.

2. Type the password into the Password box

3. Press Enter. 

How to change the password for a protected section:

1. Right-click on any protected (but currently unlocked) section whose password you want to change.

2. Choose Password Protection

3. Choose Change Password. (If this option isn’t available, then you must create a password for that section.)

4. Enter the current password into the Old Password box.

5. Enter the new password in the New Password Box.

6. Re-enter the new password into the Confirm Password box. Press Enter.

NOTE: Each section in your Notebook is independent of the other sections. Changing a password for a section will only affect that section. The above steps must be repeated in order to change passwords for all other sections.

Removing the password from a protected section:

1. Right-click on any protected (but currently unlocked) section whose password you want to remove.

2. Choose Password Protection.

3. Choose Remove Password.

4. Enter the current password in the Remove Password window, and press Enter.

Important notes about passwords:

• Passwords cannot be applied to entire notebooks, only to sections within notebooks.

• All passwords are case-sensitive.

• Protected sections will not be included in notebook searches. Sections must be unlocked in order to be searched.

OneNote uses 128 bit AES encryption to secure password-protected sections. This is the same level of encryption that banks and the government use to protect military intelligence and personal banking records. If you forget any of your section passwords, no one will be able to unlock those notes for you (not even Microsoft Technical Support). Use caution when adding passwords to your notebook sections and when changing them. It is strongly recommended that you write down all passwords and store them in a secure location.

This is one of the many features that Microsoft offers. Want to learn more about what OneNote and what Windows 10 can offer for your classroom? Click below.

10 Ways To Use The Windows 10 Fall Creator’s Update

Windows 10 just keeps getting better, and this fall’s Creator’s Update is worth downloading. Here are ten things you can expect with the upgrade, and how you should use them.

Sync files On-Demand

The update’s new on-demand feature allows OneDrive to select data from the cloud when it’s needed—without having to sync full files and folders to a particular device. File Explorer will identify what folders are on the local drive and which ones need to be downloaded, a useful feature for folks who like to travel—and travel light, data-wise.

Add your favorite faces to your taskbar

Now you can pin family, friends, and co-workers to your Windows 10 taskbar, making keeping everyone in the loop that much easier. Drag and drop pictures, gifs, and files right into a contact for a quick way to show sharing is caring.

…and your text messages

Speaking of favorite faces, Microsoft is making sure emojis are front and center (and abundant) for messaging with a separate emoji panel. Access it by holding down the Windows button and the period key at the same time.

Get a Mixed-Reality check

You’ll need to purchase a separate headset from your favorite PC makers (Acer, Dell, HP, to name a few) to take full advantage of Microsoft’s answer to virtual reality, but it could be worth it if you’re a bigger gamer.

Find a design that moves you.

Microsoft is speaking a new design language with the Fall Creator’s update, and it’s moving. Literally. You’ll see the subtle difference in how the operating system looks and reacts; blur effects, menu transparencies, and detail in light, depth, and material make this upgrade one you can see and almost feel.

Game the system

GPU gurus can get their game on with improved performance trackers and metrics, allowing gamers to specifically track and control GPU utilization and memory usage.

Live on the Microsoft Edge

One of the more exciting additions to Windows 10 is the improved Microsoft Edge browser, which brings back the beloved pinned sites on the taskbar. It’s now easier than ever to shop at your favorite online stores, watch your favorite online shows, and keep tabs on your favorite talking head.

Write it down

Microsoft Surface owners will rejoice in the improved touch and inking features of the Fall Creator’s Update, and they’ll also love the new feel of the keyboard (with text prediction) and easier emoji access. For those who avoid typing in general, the new voice commands and dictation features are pretty spot on.

Call it as you see it

If you’re using an Android phone, Cortana will display all call notifications, syncing notifications and giving you the ability to text someone from your PC if you’re too busy to take a call. You can even “tell” Cortana to perform certain actions on your PC with specific voice commands.

…and hear it and say it.

Those who have used headphones with previous Windows versions can lament the poor setting interface. The Fall Creator’s Update remedies much of this with a new volume mixer, easier access t the sound icon, and individual volume control for apps.

These are our favorite additions to Windows 10 from Microsoft. What other features would you like to learn about?

These STEM Lesson Plans Will Make You (and Your Students) Think

Coming up with creative, fun, and collaborative STEM (and STEAM) lesson plans is easier than ever thanks to Microsoft’s Hacking STEM library. From building machines that emulate human physiology to creating contraptions that help students understand speed, earthquakes, and electricity, these projects and activities are teacher-tested, student-focused, and budget-friendly.

Each complete lesson plan uses commonly found materials and includes a step-by-step guide, a customized Excel workbook, and a list of the technical and supply requirements (plus a shopping list!) to adequately capture the data necessary to learn. 

• The Anemometer: Students learn to understand wind by creating both basic and connected anemometers. From analyzing windspeed manually to physically representing the wind speed for locations around the world (using live data from a global weather service, no less), these motorized and sensor-enabled anemometers will blow them away!

• The Robotic Hand: This project actively integrates robotics with life science using materials like cardboard, string, straws, and servo motors to create a robotic hand. This project is not only hands-on, it’s also “hands in;” by the end of it, students create a glove that senses and tracks their own flexion while measuring the strength and dexterity needed to complete a certain set of tasks.

• The Speed Trap: Developed in partnership with the Mattel Children’s Foundation, this project uses a Hot Wheels ® car and track to measure speed by learning about forces and motion and is perfect for 4th through 8th graders who are always on the move.

• The Seismograph: Predicting earthquakes is one thing; visualizing them is another. The California Academy of Sciences and KQED joined together to create a lesson plan aimed to help students who have never experienced a tremor, and as those who have them as part of their daily lives, understand plate tectonics.

The goal of both STEM and STEAM is to make science, technology, engineering, math, and art both fun and accessible for both the students gearing up to learn and the teachers responsible for making it happen. Microsoft’s library of activities includes everything from weekly projects to “bite-size” projects that take just 15 minutes to 1 hour of classroom time, making it a great resource for teachers who want to make the most of STEM subjects.

This isn't the first time that Microsoft has made things engaging for students, and even Windows 10 has contributed. For other ways to incorporate STEM and STEAM into your curriculum, please contact us.