How Chromebooks Benefit Classrooms, Plus Some New Updates

A look at how Chromebook partnerships can work for your school, and the latest updates to Chromebooks

Chromebooks have become a staple in many school districts; they’re known for being durable, powerful, and affordable, which makes them an excellent choice for many schools. Whether you’ve been using Chromebooks in your classroom for a while or your district is considering investing in them, we wanted to highlight a few of the reasons Chromebooks are such a popular choice in education, while also letting you in on some of the newest updates Google is making on Chromebooks.

Chromebooks are user-friendly

Chromebooks are simple to operate, which means less time is spent training both students and educators on how to use them. These devices boot up quickly, and their extended battery life is designed to endure the school day and beyond.

They’re secure

Chrome OS, the operating system that Chromebooks run on, isn’t prone to viruses. Chromebooks employ multiple levels of security; Chrome OS incorporates automatic updates, which run in the background so as not to interrupt learning. Data encryption keeps information secure, while "sandboxing" enables each website and application to run in isolation– if a website or app does become infected by malware, it won’t affect other open tabs or apps.

They’re budget-friendly

Chromebooks are more affordable than most PCs, making them a great option for schools. All Chromebooks come equipped with Google Apps for Education.

What’s new with Chromebooks?

Google is debuting 13 new Chromebooks, each designed to enhance the educational experience. These devices boast features like larger screens, upgraded storage capacity, and extended battery life.

Among the latest convertible devices – Chromebooks that can function as both laptop and tablet– are the HP Dragonfly Elite and the Dell Latitude 5430. These models will be equipped with touchscreens and styluses. Another focus is on sustainability. Many of the new Chromebooks are designed to be easier to repair than previous models. In addition, several models, like the Lenovo 100e Chromebook Gen 4, are constructed from recycled plastic.

Google is also updating features on Screencast, the Chromebook recording tool that enables students and teachers to record, edit and share lessons and projects. Screencast is expanding to support twelve more languages, including Italian, Japanese, and Spanish. In addition, they’re creating a web player that enables students and teachers to view screencasts from any device. Finally, new demo tools are being added to make it easier for those watching a screencast to follow.

Cast Moderator, a tool that lets students and teachers share their screens wirelessly and securely, is also announcing some upgrades. Most notably, presenters will be able to pause while screencasting, as well as change the tab they’re casting from without interrupting the screencast.

With 20% of U.S. children having a learning difference, Google is excited to launch Reading Mode on its Chromebooks. When engaged, Reading Mode limits distractions like videos and images on the screen, allowing students to focus on the material they’re reading. Users will also be able to customize elements like typeface, font size, background and text color to suit their individual needs and preferences.

Want to know more about Chromebooks? Reach out today for more information on how Chromebooks can support your students and staff.

Clean Out Your Electronic Files Like A Pro

When spring finally arrives, it’s not just classrooms, lockers and bookshelves that need a good cleaning but electronic devices as well. Just because a laptop case can be closed and a desktop shutdown, doesn’t mean the clutter magically disappears. The good news is the same principles that apply to cleaning physical spaces work in digital ones just as well.

Create a space for everything and put everything in its place.

A well thought-out organization system keeps all your digital files in order. Create new folders in storage spots that you can easily access from anywhere. Google Drive offers free cloud storage for up to 15 GB.

Consider organizing your files in bulk by year, and clearly label each file and folder with its exact contents to save stress and energy. The more accurate your labeling now, the easier the file will be to find next year.

Once you’ve created a system to keep you organized, stick to it. A great organizational system can only save you time and enhance productivity if you use it. 

Open and sort all your mail.

Start cleaning your inbox and then move on to your other folders. Gmail and Outlook both offer lots of ways to sort your email. Set rules to automatically sort emails from your teachers into a specific folder so they’re easier to sort through. Learn how here.

Stock up on cleaning tools.

Microsoft’s operating system comes with a host of cleaning tools, like Disk Cleanup. There are other options available for download, like Microsoft’s Total PC Cleaner, from the Microsoft Store. Google Chrome also offers extensions that can help clear cache and delete browsing history. Try this handy guide if malware or viruses are a problem.

Use the trashcan and use it often.

Don’t forget to trash the files you’re not using anymore. A cluttered desktop is distracting and hard to use efficiently. Random files in their different formats are easily glossed over or even missed. And the icons for PDFs, Word docs and images don’t always show what’s inside. Keep this rule in mind, if you don’t want to store it, don’t keep it! Save only the items you need to find quickly or things you use every single day. Rely on your filing system for the others. Delete the rest.

Arey Jones works with the best partners that provide the latest edtech solutions for your school. Read more about who we are here.

Most Popular Devices of 2018

Chromebooks are at the forefront of edtech devices and for good reason. Need a device that’s sturdy enough to take what kids can dish out? Go for a Chromebook. Need something powerful enough to meet all your app and online needs? Grab a Chromebook. How about something that does all of the above, while still staying comfortably in budget? You got, Chromebook.

Acer, HP, Dell, Asus and Lenovo all launched new Chromebooks in 2018 each with different options and features that set them apart. The most popular were Dell, Lenovo and HP.

Dell Chromebook 11 2-in-1 5190

Dell’s Chromebook 11 2-in-1 offers the best of both the laptop and tablet worlds. Its 11.6-inch, 2-in-1 screen features multiple viewing modes that allow students to view and write on the Chromebook from any angle - flat, tent, tablet or laptop - making it easy for them to create, collaborate and share ideas. Its Intel dual- and quad-core processor offers at least 10 hours of battery life and can be charged from either of its two USB Type-C ports, which also allows the Chromebook to be connected to a multitude of other devices.

Built for durability, the Chromebook 5190 2-in-1 comes with a sealed, spill-resistant keyboard that is able to withstand up to 12-ounce spills, rubberized protective bumpers along the base and an LCD screen. And, if that wasn’t enough durability, it has been tested to withstand 30-inch drops onto steel so it can easily survive lockers, lunchrooms, backpacks, buses and whatever else a student can dish out. It starts at $369.

Lenovo 500e Chromebook

The 11.6-in 2-in-1 500e Chromebook is made with the same rugged materials as the Dell Chromebook and features similar modes: laptop, tablet, tent or stand. But, one of its best features is the EMR pen. It is great for extended notetaking and writing, fine art or graphic design, detailed math problems requiring a student to show their work, and more. The EMR pen is pressure-sensitive and highly accurate. It runs on machine intelligence from Chrome OS to predict where the writing will go, giving it more of a real pen experience. One cool feature is that no charging or pairing is required, so the pen can be shared between students and across devices. And it’s garaged inside the Chromebook when not in use.

The Lenovo 500e also has two HD cameras to improve collaboration and videoconferencing. The 720p front-facing camera is great for capturing creative projects from anywhere, while the 5MP world-facing camera makes it easier to record and take pictures in the correct orientation from all four modes. The world-facing camera is on the keyboard side of the 500e Chromebook, so it can take photos while being held like a tablet. It starts at $319.

HP Chromebook x360

HP’s x360 Chromebook was created for both the education and consumer markets. It is a 2-in-1 with an 11.6-inch scratch-resistant Gorilla Glass display. Combine that with the spill-resistant keyboard and the x360 is ready for what the classroom can dish out. This Chromebook combines a rugged frame with the 360-degree touchscreen; which is essential for running Android apps. It is built to survive drops and tumbles, and still run like a top. 

The specs are pretty standard: 1.1GHz Celeron, 4GB of RAM and 16GB of expandable storage. There is an upgraded version with 32 GB of storage if you need it. HP’s x360 also comes with a part of USB-C ports and a microSD card reader. At $299.99, this Chromebook is good place to start if you’re curious about Google’s Chrome OS.

Wondering what the most popular devices of 2019 will be? We have a few ideas.

Follow These 7 Steps To Secure Your Chromebook

It is more common than ever to see Chromebooks dotting the desks, offices and libraries of schools around the country. These devices are changing the way students learn and teachers teach. Unfortunately, that also means there is a greater risk for Chromebooks to go missing, be accessed by unauthorized users or even stumble onto sketchy websites, so it’s essential to keep your Chromebook secure at all times and in all capacities. 

Here are 7 steps to take to keep your Chromebook secure.

1. Set a strong password. The longer it is, the harder it is to crack. Avoid names, places and dictionary words and mix up the capitalization and use special characters. Keep your password in a safe place. You can also use programs and apps, like LastPass, to help keep all your passwords secure.

2. Maximize your security settings. Go into your Chromebook settings and make sure to restrict sign-in to just your account and use Google’s two-factor authentication. This generates a text message or a code through the Google Authenticator app that is required for any new login. If you plan on loaning your Chromebook out, say to a teacher or another administrator, you can wipe the data quickly with the Powerwash feature. Go to s Settings > Show Advanced Settings >Powerwash.

3. Never leave your Chromebook unattended. Even if you are just heading to the bathroom, put it to sleep. Have a co-worker monitor your device or lock it up in your office.

1. Make copies of collaborative documents. Keep originals of documents. Chromebook does a great job of automatically storing data in the cloud and encrypting any remaining data using tamper-resistant hardware, but it’s still a good idea to store any important documents in a separate, secure place.

2. Mask your web browsing. Consider installing a VPN if you want to mask your browsing from your internet service provider or other prying eyes. TunnelBear is an excellent option for the Chromebook because it offers a Chrome extension and Chromebooks with the Google Play Store can install the TunnelBear Android app.

3. Change your search engine. If Chromebook’s existing security features, like the Sandbox or Verified Boot features (both keep a watch on malware an viruses), don’t offer enough piece of mind, you can change your search engine from Chrome to DuckDuckGo or Startpage to hide what you search from Google.

4. Turn off malicious extensions. If your Chromebook has acquired a malicious extension, turn off extension syncing in settings (Settings>People>Advanced Sync Settings) and reset your Chromebook (Show Advanced Settings>Reset Settings).

Keeping your Chromebook secure will help it last from year-to-year, semester-to-semester. Have other great security ideas? Share them below!

Administrators: Here is your Summer Reading List

Whether you’re hitting the road this summer or just lounging by the pool, a great book can really enrich the experience. Why not make it one that puts you ahead of the game with education technology for the fall term? Wondering about Chromebooks, G Suite or Google Classroom? Brush up on your knowledge or even demystify a topic with a paperback. We’ve chosen a couple guides for mastering tech in the classroom that are a must-have on your summer reading list.

4 Books to Read on EdTech

• The Chromebook Classroom: If you’re considering Chromebooks for your school, you need this guide by John R. Sowash. It gives a fast, clear roadmap for turning a new fleet of Chromebooks into rich learning tools for a single classroom or an entire district. The Chromebook Classroom is the perfect companion for any educator just getting started with Chromebooks, or one that’s looking for new ways to boost their students' learning through technology. Buy it here.

• The Google Infused Classroom: This paperback, by EdTech experts Holly Clark and Tanya Avrith, is perfect for any educator looking to use technology in the classroom. It is filled with practical ideas and strategies about using G Suite. It focuses on 20 essential Google tools that will help your teachers learn to incorporate into their classrooms. Buy it here.

• Shake Up Learning: This book by Kasey Bell is divided into three parts to help educators explore why they need to shake up learning with technology and what changes you can have your teachers make in their classrooms. The book also includes ideas for lesson planning and tips on digital learning, plus free downloads. Buy it here.

• 50 Things You Can Do With Google Classroom: Educators Alice Keeler and Libbi Miller have answered one of the most frequently-asked questions with this book, “How can I effectively implement digital tools in the classroom when I don’t fully understand them myself?” It offers a thorough overview of the Google Classroom App, including how to create a paperless classroom, set up a Google Classroom, share announcements and offer virtual office hours. Buy it here.

Dive into these books this summer and then put them in the staffroom this fall to share with your teachers. They are a great resource for anyone who wants to successfully incorporate technology in education. Have another great read that’s changed your thinking? Share it below!

How To Choose Your Next Chromebook

Google’s Chromebook is the laptop that is ultra-portable, is easy-to-use and keeps going with a long-life battery. It’s also in a class by itself because instead of running Windows or Mac OS it runs Google’s Chrome OS. Keep in mind that all Chromebooks are really designed to work when connected to the Internet. So if you’re looking for a school laptop that can run traditional offline programs, Office, Adobe, etc., the Chromebook is probably not your first choice.

But, Chromebooks are durable and rugged, especially the ones designed for education, and take whatever the kids dish out – drops, spills, etc. 

Because they’re manufactured by several different companies, Acer, Samsung, HP, etc., these machines can vary widely. So how do you choose?

What Apps Are Available?

Since the Chromebook was developed by Google, it is optimized for Google apps like Gmail, Google Calendar and Google Drive. Some of the systems can access the Android apps, these include the Samsung Chromebook Plus, Asus Chromebook Flip, Dell Chromebook 3189 and Google’s Pixelbook. The Android version of Office is also soon rolling out to those Android-accessible Chromebooks soon, otherwise Microsoft Office Online is available via the Chrome browser.

Here's a list of all the Chromebooks that run Google Apps.

What’s The Battery Life?

Chromebooks offer really good battery life, averaging just over 9 hours with continuous web surfing. A higher price doesn’t necessarily mean a longer battery life, usually due to the amount of processes the more expensive Chromebooks can churn out.

What Are The Special Features?

As you can imagine, different prices come with different features. The Samsung Chromebook Pro has a 12.3-inch QHD display and is enhanced for the web. Google also redesigned the on-screen keyboard for touch-screen that’s ideal for the 2-in-1s like the Asus Chromebook Flip C302, which serves as both a laptop and tablet.

Need more help to choose? Contact us and our team can help set you up with a Chromebook that’s perfect for your facility.

8 Podcasts Every EdTech Enthusiast Should Subscribe To

Podcasts are one of the best sources of information about educational technology available today. These digital audio files are like radio for the Internet. They can educate, inform and entertain us, but on our own time. Each podcast contains multiple episodes which can be downloaded onto our phones, laptops and other devices.

There are more than 500,000 active podcasts on Apple iTunes alone and many of these are geared towards educators and administrators. With so many listening options available, we’ve done the hard part the narrowed down the top eight podcasts about educational technology you should be listening to today.

1. The Press Release by EdTechTeam – This podcast dives into the minds of innovative and creative educators and shares the best ideas in education with a focus on technology, innovation and empowering both students and teachers. Episode lengths range in length from 3 minutes to nearly 40 minutes.

2. Google Teacher Tribe - This weekly podcast is designed to give K-12 educators practical ideas for using G Suite and other Google tools. It’s hosted by Matt Miller and Kasey Bell, who also share helpful tips to keep administrators on task.

3. Chromebook Classroom Podcast -  This podcast explores how Chromebooks are impacting the K-12 classroom. It is hosted by Google Certified Trainer John Sowash, who invites guests to chat about their Chromebook Classroom experience on this monthly show. Episodes range from quick, resource editions to longer interview editions.

4. Cult of Pedagogy - Hosted by Jennifer Gonzalez, this podcast covers teaching strategies, classroom management, education reform and education technology. Episodes range in length from 10 minutes to an hour. It’s a must for anyone looking to make their educators to be the very best.

5. Microsoft Innovative Expert Spotlight Series Podcast – Each episode of this podcast features a Microsoft Innovative Educator that showcases how they are transforming their classrooms through 21st-century teaching styles. It is hosted by Jeff Bradbury. Each episode runs about a half hour, and is perfect to listen to before you walk into a team meeting.

6. EdTech Situation Room -  This is both a weekly podcast and live Wednesday evening webshow. It’s hosted by educators Jason Neiffer from Montana and Wesley Fryer from Oklahoma. The duo analyzes current tech news and how they can make education better. Episodes run about an hour long.

7. EdTech Bites - Host Gabriel Carrillo sits down with educators and innovators once a month to talk educational tech trends over dinner. This podcast allows him to bring together his and every other educational administrator’s two passions, food and educational technology. Episodes range in length anywhere from 20 minutes to an hour.

8. EdTech Rewind Clint Winter and Lee Green invite their friends to get together and discuss what’s going on in the world of educational technology. Episodes are about 45 minutes to an hour. For long drives home where you have to come up with an agenda for your educators – yes, this is the one.

We love these podcasts about educational technology, but if you know of another that you can’t believe didn’t make this list, let us know.

New Chromebooks For Education in 2018

Chromebooks are changing the way students learn. Today, more than 25 million teachers and students are using Chromebooks for education globally, 30 million teachers and students are using Google Classroom and 80 million are using G Suite for Education. Chromebooks allow educators to teach with touch screens, apps, 3D printers and even remotely if need be.

Acer, HP, Dell, Asus and Lenovo will all launch new Chromebooks in 2018. The Dell and Lenovo models were announced first at the Bett annual trade show in London. Here is a quick breakdown what these two have to offer:

Dell Chromebook 11 2-in-1 5190

Dell’s Chromebook 11 2-in-1 is its newest Chromebook for education. It has the best of both the laptop and tablet worlds. Its 11.6-inch, 2-in-1 screen features multiple viewing modes. These modes allow students to view and write on the Chromebook from any angle - flat, tent, tablet or laptop. This feature makes it easy for students to create, collaborate and share ideas. The available world-facing camera allows students to take advantage of flipped viewing and recording angles, while the optional Dell Active EMR Pen provides a digital way to take classroom notes.

Equipped with an Intel dual- and quad-core processor, it has at least 10 hours of battery life, which means it’s good past the last bell. It can be charged from either of its two USB Type-C ports, which also allows the Chromebook to be connected to a multitude of other devices.

It’s also built for durability. The Chromebook 5190 2-in-1 comes with a sealed, spill-resistant keyboard that is able to withstand up to 12-ounce spills, rubberized protective bumpers along the base and a LCD screen. And, if that wasn’t enough durability, it has been tested to withstand 30-inch drops onto steel. That means it can survive lockers, lunchrooms, backpacks, buses and whatever else a student can dish out.

Lenovo 500e Chromebook

The 11.6-in 2-in-1 500e Chromebook is made with the same rugged materials as the Dell Chromebook and features all of the same modes: laptop, tablet, tent or stand.

But, one of its best features is the EMR pen. It is great for extended notetaking and writing, fine art or graphic design, detailed math problems requiring a student to show their work, and more. The EMR pen is pressure-sensitive and highly accurate. It runs on machine intelligence from Chrome OS to predict where the writing will go, giving it more of a real pen experience. One cool feature is that no charging or pairing is required, so the pen can be shared between students and across devices. And it’s garaged inside the Chromebook when not in use.

The Lenovo 500e also has two HD cameras to improve collaboration and videoconferencing. The 720p front-facing camera is great for capturing creative projects from anywhere, while the 5MP world-facing camera makes it easier to record and take pictures in the correct orientation from all four modes. The world-facing camera is on the keyboard side of the 500e Chromebook, so it can take photos while being held like a tablet.

HP Chromebook x360

HP’s latest Chromebook was created for both the education and consumer markets. It is a 2-in-1 with an 11.6-inch scratch-resistant Gorilla Glass display. Combine that with the spill-resistant keyboard and the x360 is ready for what the classroom can dish out. This Chromebook combines a rugged frame with the 360-degree touchscreen; which is essential for running Android apps. It is built to survive drops and tumbles, and still run like a top.

The specs are pretty standard: 1.1GHz Celeron, 4GB of RAM and 16GB of expandable storage. There is an upgraded version with 32 GB of storage if you need it. HP’s x360 also comes with a part of USB-C ports and a microSD card reader. At $300, this Chromebook is good place to start if you’re curious about Google’s Chrome OS.

Look for more new models to roll out as Google will continue to update its Chromebooks For Education page throughout 2018.

Top Chrome Extensions For The Google Classroom

Google Classroom has been instrumental in changing the way education looks today. It streamlines assignments, boosts collaboration and fosters seamless communication to help make teaching more productive. There’s also the advantage of being able to integrate hundreds of Chromebook apps and extensions that save teachers and students time and make it seamless to share information. Extensions enhance the browsing experience by tailoring Chrome’s functionality towards individual needs and preferences. 

Here are some of our favorites.

Grammarly

Grammarly is an online editor that gives all of your text the once-over before you send it to colleagues, parents or students. It’s a free extension that revises the text you type in Chrome, Facebook, Gmail, Twitter, Linkedin and anywhere else on the web. It suggests corrections based on both spelling and grammar, and it explains alternative options because we call all still learn.

Screencastify

Screencastify is a great tool to use when you need to create a quick demonstration or instructional video. It is a screen recorder that allows you to capture, edit and share videos in seconds. It can tell a story in just a couple of clicks.

CheckMark by EdTechTeam

This extension is designed to give teachers the ability to provide students with feedback quickly and easily. When a teacher highlights text in Google Docs, an overlay pops up with quick shortcuts to frequently-added comments such as “Spelling” or “Check Punctuation,” or “Evidence needed.” CheckMark has both comments related to grammar as well as concepts, citations and more.

Shareaholic

Shareaholic gives you the ability to share and bookmark great content, without stopping what you’re doing on Chrome. It works with Facebook, Twitter, Pinterest and more than 200 other services. It makes all your shared links searchable in one place and won’t slow down your Google Chrome.

Alice Keeler – Teacher Tech

This extension gives you quick access to Alice Keeler’s Teacher Tech blog – which covers all things classroom and Google Classroom. A quick click on the extension pulls up a list of her most recent posts. Topics include: 50 Things You Can Do With Google Classroom, A Tour Of Google Classroom and Google Slides, Create a Drop Shadow on Text.

LastPass: Free Password Manager

This handy extension saves all your usernames and passwords in one spot. It gives you secure access and will autologin to your websites and sync passwords. Plus, anything you save on one device is instantly available on all your other devices. Slick.

We'd love to know your favorites on Chromebooks, too.

30 Educational Technology Tips in 30 Days

We all want to be more productive, rested, calm, collected, alert, and generally amazing. Here are 30 tech tips that can help you leave the month better than you found it.

1. Learn how to make SMART goals.

2. Drink your coffee from a spillproof mug. Trust us.

3. Work in 90-minute intervals.

4. Show your Chromebook (or laptop) some love.

5. Schedule breaks into your schedule to do something fun on purpose.

6. Add a calming picture to your desktop screen.

7. Then hang a pretty picture in your office, about 20 feet away. Looking up at every 20 minutes for twenty seconds can prevent eye fatigue.

8. Color-code your Google Calendar.

9. Silence notifications to minimize distractions.

10. Use Microsoft Word’s Gridline tool to keep your document in line.

11. Dedicate a set time each day to read and respond to emails, and stick to it.

12. Drive the above message home by adding a statement to your email signature like, “I check emails every morning and will respond by 10am.”

13. Follow these hashtags on social media.

14. Set an out-of-office message for after-hour emails that reminds senders you don’t take work home with you. Remember. Those who need to contact you for true emergencies will likely have your cell phone.

15. Create embedded links in a Google Doc by clicking CTRL+K and searching for the content within the pop-up menu. No more extra tabs!

16. Use Microsoft OneNote in your next meeting for amazing notetaking.

17. Organize your desktop files into folders.

18. Empty your trash.

19. Commit these quick keys to memory.

20. Schedule coffee with a friend via a calendar appointment, so you both remember.

21. Treat yourself to a new laptop or phone case. It will feel like a brand new machine at a fraction of the cost.

22. Organize your GDrive or Cloud files.

23. Follow Arey Jones on Facebook.

24. Add these tips to your OneNote vocabulary.

25. Put a seven-minute workout app on your phone and challenge yourself to do at least one circuit daily (here’s one to try)

26. Listen to an audiobook on your commute.

27. Sort and empty your Download folder.

28. Catch up on what’s new in Microsoft EDU.

29. Watch a TED talk.

30. Go absolutely tech-free for at least 30 minutes a day (when you are awake).

These are just a few ways to boost your productivity and get more out of life in general with (and without) technology. How many did you do? We'd love to know.

Tech Cleaning Tips From Your Grandmother

My grandmother fit every grandmother mold possible. Impeccable hair. Crisp aprons. Mouthwatering homemade bread on the counter. She ran a tight ship with even tighter hair. For Grandma, spring cleaning was as much a celebration as it was a chore (but then she always smiled most when she was working).

I have more than a little of her blood coursing though my veins, and now that the weather is shaking off winter’s chill, I have the urge to clean as she used to do. And I can apply her methods to my phones, laptop, and tablet just effectively as I do everything else in my home.

Get sorted. While my grandmother had an eye and a hand for organization, my grandfather had a different method. Every weekend, she would group the mail, his receipts, and his tools and put everything back where they should have gone in the first place. Take the time to organize your documents and files in a system that makes the most sense to you, and delete files that are no longer relevant. For every minute spent here, you’ll save twice. 

Put the right things into the right storage. It’s okay to hold onto things (I myself am pretty sentimental). The trick is figuring out where to put them so that they can be reached where you need them and out of the way when you don’t. Consider organizing your files in bulk by year, and clearly label each file and folder with its exact contents. This saves you stress and energy, whether you are looking for Aunt Lucy’s china or last year’s lesson on volcanoes. And no, “Science stuff” doesn’t count.

Clear your desktop. If Grandma could see my laptop screen, she would sigh, “Clutter, clutter, clutter, dear. How can you see what you mean?” It was an odd expression, but I understood it. If you save everything to the desktop, you’ll never find what you really need. This works just as well for your desk as well as your desktop. Save it only for items you need to find quickly or things you use every single day. Rely on your filing system for the others. Delete the rest.

Clean your Windows. Grandma loved a clean window (even if the birds didn’t). If you are running the digital version on your laptop, Windows 10 has a handy Disk Cleanup tool to clean up temporary and unnecessary system files that could be obstructing your computer performance. Use this handy guide for additional information.

Empty the trash. Now that you’ve gotten everything where you want it, it’s time to remove what you don’t need once and for all. My grandma always emptied the trash as the last part of her cleaning routine, grabbing a bag and hitting every bathroom and bin on her way out the door.

Grandma made the most of everything (I can still taste her creative leftovers), and I hope these above tips help you make the most of your time and managing your technology this spring. If you found any of these valuable, we’d love your feedback--follow us on Facebook for more!

Greener Pastures: The Dawn of the Paperless Classroom

I picked up my son’s backpack the other day, and the weight of it astounded me.

It was so...light. Empty even.

I remembered my school days. I didn’t just wear a backpack; I lugged it. I measured my progress in school by the physical weight of my assignments. I remembered how frustrated my mother would get when I home--yet again--with a broken arm strap or a ripped seam because I had demanded too much of it. After all, aren’t backpacks crammed with notebooks, worksheets, books, and scratch paper a normal part of education?

Not if technology has anything to do with it.

According to the World Wide Fund for Nature, technology--when appropriately used--can reduce paper usage by up to 30%. Take Bank of America for example (they did). When the largest bank in the country turned to online reports, forms, email, double-sided copying, and lighter-weight papers, it reduced is paper consumption by over one billion sheets of paper. That’s a 32% reduction--on internal operations alone. 

And if Bank of America can do it, so can your school district.

There are several ways to save paper and money through the use of technology. 

• Use emailed school and class newsletters instead of sending home printed ones.

• Direct parents toward a consistent website or web page for frequently asked questions, the latest news, or the most recent homework assignments.

• Store documents in electronic archives for instant retrieval (rather than relying on file cabinets).

• Encourage the use of on-screen editing features, instead of printing and editing by hand.

• Share events on a shared calendar with reminders.

• Use Google Forms instead of worksheets, quizzes, and paper tests.

• Use Google Drawings for scratch paper.

• Use OneNote for notetaking.

• Embrace the cloud system for swift data recovery and increased collaboration and distribution of resources.

But it’s more than just paper schools are saving. Printing supplies--everything from copier purchases to toner to maintenance contracts--are expensive line items. With reduced paper comes reduced printing costs, and printing supplies--everything from copier purchases to toner to maintenance contracts--are expensive line items. Moving to educational technology also saves more precious resources: family time, patience, creativity, sanity, and wear and tear on a backpack you can keep for years.

How does your school save natural resources while unleashing productivity, innovation, and collaboration? We can always help you find more ways.

Show Your Chromebook Some Love

Your Chromebook was built to last, and so is your friendship with it, especially if you take this tried-and-true advice from Arey Jones, your technology relationship expert.

Give your Chromebook some space.

While Chromebooks won’t get overheated like traditional laptops, it’s a good idea to avoid blocking airflow around the device while it’s on. Also, don’t get overly touchy; Chromebooks’ screens don’t work well under pressure, so keep your hands off.

Also, since Chromebooks are pretty literal, it’s a good idea to give your Chromebook some more space by cleaning up and organizing your files.

Keep it clean.

Friends don’t play dirty, and your Chromebook won’t either. The keys to every great relationship include clear communication, including a clean screen and freely moving keys. If a lightly dampened cloth doesn’t help you two see eye to eye, it may be time to take it in for professional help.

Handle with care.

Even the toughest Chromebooks still have delicate centers. You won’t hurt its feelings, but its hard drive may put you two on a permanent break. This goes for power plays, too. Chromebooks are only as good as their power cords and ports are, so protect them at all times.

Don’t leave your Chromebook out in the cold.

And don’t let it take the heat either. Chromebooks shouldn’t be exposed to temps under 32 degrees or over 100 degrees, which means they should never be left in your car.

It’s okay to do your own things once in a while.

Every once in awhile, your Chromebook may need to take a moment to process a few things. This doesn’t mean it has a virus (although you may want to check if it’s misbehaving by extension), but it could mean it needs a Powerwash.

You, on the other hand, shouldn’t feel guilty about not taking your Chromebook out to eat or letting it try your coffee or soda. It won’t take it personally; it pretty much grabs bytes without you all the time.

Create a secret language.

The more time you and your Chromebook spend together, the more efficient you can be at communicating. Start by learning our favorite Chromebook quick keys or press Ctrl + Alt + ? to see a pop-up map with all the available keyboard shortcuts.

Want more ways to create a lasting relationship with your Chromebook? Follow us on Facebook, keep reading our blog, and never stop learning.

5 Ways to Strike the Right Keys (And Keyboard Shortcuts) This Semester

While we wish life outside technology offered this sort of efficiency, it’s nice to know that these quick keys are there when we need them. They won’t solve all of your woes this semester, but they may create a little more time to make them easier to handle.

Find what you are looking for, instantly.

Want to know when an internet article mentions a certain concept or name? Hit CTRL + F. This Find function will not only tell you how many times the word or name occurs, but it will also highlight them throughout the document. Use the F3 key to toggle in between mentions. Want to find something in your files? Use the WINDOWS + E quick key to search File Explorer.

Want to use this quick key to find something more valuable? Give it a whirl. Click CTRL + F and type “sanity” in the field. <--See? Win.

Go back in time.

I’m guessing you already know the ever-useful CTRL + Z quick key to recover previous material and undo the most recent change.

Add to the time traveling ability while also eliminating the minutes (hours?) you spend moving your hand down to the trackpad or mouse to hit the back button on your web browser by using the CTRL + LEFT ARROW instead. Use the time you’ve saved to close the 13 tabs you aren’t using (and CTRL + SHIFT + T to open them all again).

Improve your vocabulary.

We all want to keep our conversations and papers engrossing, succinct, and perspicacious, which is why it’s nice that a thesaurus is just a SHIFT + F7 away.

Be in two (or more) places at once.

When you want to output your screen to a projector, broadcast to a wireless display or connect to one or more external monitors, you can find all of your options with the WINDOWS + P command. It will bring up an interface screen that will provide you with display options, all at the click of a button.

Start over.

We all need a do-over button once in a while, and your Windows machine has several to choose from. CTRL + R will refresh your browser. CTRL + ALT + DELETE will restart your computer. There’s also the handy power button quick-key for when you really feel like shutting down.

Want to learn how to save time with your educational technology in other ways? We can help with that.

How The New Generation Of Chromebooks Are Upgrading Classroom Technology

There’s a reason Chromebooks are the #1 best selling device in schools in the United States, and why more than 20 million students worldwide are turning them on each day.  Google Chromebooks have been a reliable option year after year because they make learning accessible and affordable without compromising security or forward-facing features. 

And that’s what makes the next generation of Chromebook that much more exciting. 

Interactive touchscreen and stylus pens. 

With touchscreen and stylus pens, the latest Chromebooks put the right technology in a student’s hands right when they need it. Visual learners can watch it happen. Kinetic learners can sketch it out. Auditory learners can interact. And this is all before they even learn to type, code, write, and present—although it won’t be long before that happens, too. 

External camera.

The Chromebook’s outward facing camera allows students to take pictures of their progress. This has numerous applications for reporting and presenting, as well as developing a better understanding of how others see the world. 

Powerful, lasting charge. 

Perhaps one of the most remarkable features of the newest Chromebooks is the USB Type-C charger, the dedicated super-fast charging adapter that will be the standard for Chromebooks to come, making it powerfully future-proof. This is especially helpful in school environments that share devices as it ensures technology is always ready for the next student. 

Built-in security.

Privacy and security have never been more important, both to protect our students and our devices from malicious content. Google SafeSearch and YouTube Restricted Mode keep kids focused. Multiple layers of security thwart viruses, which means no external antivirus software is necessary to purchase or keep updated. Administrators are given complete control of the devices for testing and assessments. And Google is right there when you need them for 24/7 support and automatic updates. 

Managed from the cloud. Deployed from the ground. 

Chromebooks are 93% faster to deploy and 68% faster to manage than desktops; simply open up and go. Administrators can oversee an entire fleet of laptops from a cloud-based management console, changing apps as they see fit to account for testing schedules and policies. The sub 10-second startup means a faster start to the day; No downtime means more opportunities for kids to become independent, proactive learners. 

Chromebooks have shaped education for a number of years, and they are only getting better, faster, and more affordable. Arey Jones is your educational technology partner in helping you close the digital divide. We’ll help you find the right technology and peripherals, and we’ll help you deploy them and keep you supported every step of the way. 

5 Stress-Free Ways To Manage Chromebooks In The Classroom

Introducing technology into the classroom unlocks numerous educational benefits for parents, teachers, and students. It can also introduce distraction, hassle, and disorder. To help keep stress levels low, here are some tips for managing and organizing technological tools in the classroom.

1. Labeling Chromebooks and other hardware is the first step to device organization. Different colored tape or marker provides differentiation among students’ devices. Another possible suggestion is to set the background on the device as the child’s school picture for easy recognition when lost.

1. Set aside time at the end of the day for students to put Chromebooks and other devices in their backpacks to avoid last minute confusion.

1. Keep better tabs with tracking apps, which allow teachers to track the location of their students’ devices while also providing another layer of security.

1. Designate a time once every two weeks to update all devices to the latest software. Keep the devices at school overnight and ensure they are all up-to-date. While the devices refresh and recharge, students can, too!

1. Speaking of charging, create a power station for your students’ Chromebooks and tablets to ensure they are always ready for a full day of work. Label cords with the same color as the one on the device and make sure students place their device in the same spot each time.

Remember, technology devices are supposed to make teaching easier. Maximize the benefits by plugging into device organization tips that work.

We believe technology should always enhance a classroom, not distract from it. When you need an integrated technology architecture that works seamlessly with your classroom, school, and district goals, we at Arey Jones can help you design a solution that works.

Our Long List Of Helpful Chromebook Shortcuts

We love Chromebooks for how they hit the ground running (and continue running even if they hit the ground). They are one of the fastest ways for students to power up, log on, and get going. And, with this list of Chrome-specific keyboard shortcuts, they are about to get even faster.

Keyboard shortcuts are a time-honored way of eliminating the use of the mouse or trackpad. By holding certain keys together, you can do anything from take a screenshot, lock your Chromebook screen, adjust your screen zoom, switch browser tabs, and more—all without moving your hand from the keyboard. You’ve used shortcuts before if you’ve ever done a Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste; these standard text-editing shortcuts are also accepted by Chromebooks, as well as Ctrl+Z to undo and more.

There are some shortcuts, however, that are unique to the Chromebook, and we’ve listed our favorites below.

• Ctrl + Shift + L locks your Chromebook’s screen.

• Ctrl + Shift + Q pressed once will log you out of your Chromebook. Press it twice to quit.

• Alt + E will open the Chromebook browser menu when the application is open and focused.

• Alt + 1-8 will activate the Chrome OS taskbar (the “shelf”). It works from left to right, so Alt + 1 will launch the first application from the left, Alt + 2 will launch the second one, and so forth.

• Press Ctrl + Switcher/F5 when you want to take a screenshot and save it to your Downloads folder.

• Ctrl + Shift + Switcher/F5 will also take a screenshot, but you’ll need to use your cursor to click and drag which part you’d like to capture.

• Shift + Esc to summon the Task Manager.

• Press Ctrl + Switcher/F5 when you want to take a screenshot and save it to your Downloads folder.

• Ctrl + Shift + Switcher/F5 will also take a screenshot, but you’ll need to use your cursor to click and drag which part you’d like to capture.

• Ctrl + Shift and + or – to increase (+) or decrease (-) the screen scale by controlling its zoom.

• Use Ctrl + Shift and ) to instantly reset the scale of the screen to the default setting.]

• When things go sideways, your screen should, too. Use Ctrl + Shift + Refresh/F3 to turn your screen 90 degrees.

• Ctrl + Immersive Mode/F4 is used to configure display settings when an external monitor is connected.

Browser And Tab Management

If you’re like most of us at Arey Jones, you enjoy browser tabs like potato chips; you can never have just one. Here are a handful of ways to manage your browser with just a few keystrokes. (Hint: These are standard browser shortcuts that work on almost any computer and Chromebook).

• Ctrl + 1-9 will activate your tabs in order (for example, Ctrl + 1 will open the first tab, Ctrl +2 opens the second, etc).

• Ctrl + T opens a fresh tab.

• Ctrl + W closes the current one.

• Ctrl + L (our favorite) will automatically highlight the location bar so you can instantly add a search term or web address.

 If the above are hard to remember, then only learn this one: “Ctrl + Alt + ?”, which opens a Chromebook keyboard shortcut cheat sheet to use at any time.

Want to create your own keyboard shortcuts for Chrome? Try out the Shortcut Manager extension that was created by a Google employee. It’s a little complicated for the novice user, but it will allow you to assign custom keyboard shortcuts, so nothing comes between you and your Chromebook experience.

Do you have a keyboard shortcut you couldn’t live without? Let us know!